Admin Site Clerk

CK East Construction Sdn Bhd; Selangor; On-site; MYR 28,000 - 45,000; Full time

Job summary

CK East Construction Sdn Bhd is seeking a Site Clerk/Administrator with at least 3 years' experience in construction. The role requires proficiency in Word, Excel, Outlook, and document management systems, plus strong filing and organization.

You will work independently and coordinate with site and head offices, consultants, contractors, and suppliers. Fluent English and Bahasa Malaysia are advantageous, with the ability to manage multiple tasks in a fast-paced environment.

Qualifications

• Minimum 3 years of experience in site administration or similar roles.
• Proficient in Microsoft Office applications and document management systems.
• Strong filing, document control, and organizational skills.

Responsibilities

• Maintain and update site documentation and project records.
• Prepare reports, meeting minutes, and other admin documents.
• Monitor attendance for site staff, subcontractors, and visitors.
• Coordinate admin matters between site, head office, consultants, contractors, and suppliers.
• Assist with procurement records, delivery orders, and document control.
• Ensure all project documents are filed, tracked, and accessible when required.
• Assist in submission and follow-up of permits, drawings, and approvals.
• Handle correspondence, emails, calls, and courier arrangements.
• Provide clerical and office support to project management and site team.
• Perform other administrative duties as assigned by management.

Tools

Microsoft Office

Document management systems

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Minimum 3 years of experience as a Site Clerk, Site Administrator, Project Administrator, Construction administrator, or similar role in the construction or property development industry.

Proficient in Microsoft Office applications, particularly Word, Excel, Outlook, and document management systems.

Strong filing, document control, record-keeping, and organizational skills.

Able to work independently with minimum supervision and manage multiple tasks effectively.

Good communication and interpersonal skills in English and Bahasa Malaysia.

Experience handling construction project documentation, drawings, and site records will be an added advantage.

Responsible, detail-oriented, and able to meet deadlines in a fast-paced working environment

Positive working attitude and willingness to learn

Responsibilities

Maintain, organize, and update site documentation, project records, correspondence, and filing systems.

Prepare reports, letters, meeting minutes, transmittals, and other project-related administrative documents.

Monitor and maintain attendance records for site staff, workers, subcontractors, and visitors.

Coordinate administrative matters between site office, head office, consultants, contractors, suppliers, and relevant authorities.

Assist project team with procurement records, delivery orders, purchase documentation, material tracking, and document control.

Ensure all project documents are properly filed, tracked, updated, and readily accessible when required.

Assist in submission, tracking, and follow-up of project approvals, permits, drawings, and related documentation.

Handle incoming and outgoing correspondence, emails, telephone enquiries, and courier arrangements.

Maintain records of site meetings, inspections, and project progress documentation.

Provide clerical, administrative, and office support to the project management and site team.

Perform other administrative duties as assigned by management.