Site Admin Executive

Matrix Concepts; Puchong; On-site; MYR 39,000 - 58,000; Full time

Job summary

Matrix Concepts is seeking a Site Administrator to provide essential administrative support at the construction site in Malaysia. You will maintain site documents, handle purchase orders, and assist with material requisitions while coordinating with HQ, consultants, and subcontractors.

Strong organizational and communication skills are required, with the ability to work under pressure on-site. The role requires 1–3 years in site administration, a diploma/degree in a related field, and

Qualifications

• Diploma or Degree in Business Administration, Construction Management, or related field.
• Minimum 1–3 years of working experience in construction/site administration (fresh graduates may be considered).
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Good organizational and time management skills.
• Strong communication skills and ability to coordinate with multiple stakeholders.
• Able to work independently and under pressure in a fast-paced site environment.
• Willing to be based at construction site.

Responsibilities

• Provide administrative support to the site team to ensure smooth daily operations.
• Maintain and update site documentation, including reports, permits, drawings, and correspondences.
• Handle site-related documentation such as purchase orders, delivery orders, invoices, and progress claims.
• Coordinate with HQ, consultants, subcontractors, on administrative matters.
• Assist in material requisition and ensure proper record-keeping of site inventory.
• Prepare and submit weekly/monthly site reports as required by management.
• Ensure compliance with company policies, safety regulations, and documentation standards.
• Manage filing system (hardcopy and softcopy) to ensure easy retrieval and proper record control.
• Support site meetings by preparing minutes of meeting and follow-up actions.

Education

Diploma or Degree in Business Administration, Construction Management, or related field

Tools

Excel

Word

PowerPoint

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Provide administrative support to the site team to ensure smooth daily operations.

Maintain and update site documentation, including reports, permits, drawings, and correspondences.

Handle site-related documentation such as purchase orders, delivery orders, invoices, and progress claims.

Coordinate with HQ, consultants, subcontractors, on administrative matters.

Assist in material requisition and ensure proper record-keeping of site inventory.

Prepare and submit weekly/monthly site reports as required by management.

Ensure compliance with company policies, safety regulations, and documentation standards.

Manage filing system (hardcopy and softcopy) to ensure easy retrieval and proper record control.

Support site meetings by preparing minutes of meeting and follow-up actions.

Job Requirements:

Diploma or Degree in Business Administration, Construction Management, or related field.

Minimum 1–3 years of working experience in construction/site administration (fresh graduates may be considered).

Proficient in Microsoft Office (Excel, Word, PowerPoint).

Good organizational and time management skills.

Strong communication skills and ability to coordinate with multiple stakeholders.

Able to work independently and under pressure in a fast-paced site environment.

Willing to be based at construction site.