Site Administrator

UCSI University; Sasaran; On-site; MYR 20,000 - 33,000; Full time

Job summary

UCSI University is seeking a site administrative assistant to support daily site operations and documentation. The role involves coordinating with site staff, consultants, and suppliers, maintaining records, and assisting the project team with letters, submissions, and meetings.

The candidate should have some experience in site administration or construction-related administration, be organized, and able to work independently to support the site team.

Qualifications

• Experience in site administration or construction admin preferred.
• Willing to learn and adapt to the construction environment.
• Able to communicate and coordinate with different parties.
• Organized and able to maintain proper documentation and filing.

Responsibilities

• Handle daily site administrative and documentation matters.
• Maintain proper filing and records for project documents, letters, submissions, and correspondence.
• Assist the project team in preparing and tracking documents such as letters, RFI, AI, reports, and submissions.
• Coordinate with site staff, consultants, subcontractors, and suppliers on administrative matters.
• Manage attendance records, delivery orders, invoices, purchase documents, and other site-related records where required.
• Prepare meeting minutes and other administrative documents when required.
• Provide general administrative support to the Project Manager and site team.

Skills

Site administration

Construction admin

Documentation

Communication

Independent work

Tools

Microsoft Office

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Job Responsibilities:

• Handle daily site administrative and documentation matters.
• Maintain proper filing and records for project documents, letters, submissions, and correspondence.
• Assist the project team in preparing and tracking documents such as letters, RFI, AI, reports, and submissions.
• Coordinate with site staff, consultants, subcontractors, and suppliers on administrative matters.
• Manage attendance records, delivery orders, invoices, purchase documents, and other site-related records where required.
• Prepare meeting minutes and other administrative documents when required.
• Provide general administrative support to the Project Manager and site team.

Job Requirements:

• Preferably with some experience in site administration or construction-related administration.
• Candidates with limited experience but willing to learn and adapt to the construction environment may also be considered.
• Basic knowledge of Microsoft Office (Word and Excel).
• Organized, responsible, and able to maintain proper documentation and filing.
• Able to communicate and coordinate effectively with different parties.
• Able to work independently and support the site team when required.