Junior Site Administrator

UCSI University; Selangor; On-site; MYR 28,000 - 42,000; Full time

Job summary

Jora Malaysia is seeking an on-site administrative assistant to support daily site operations in Malaysia. You will handle site documentation, filing, and coordination with consultants, subcontractors, and suppliers, ensuring accurate records and timely submissions.

The role requires basic Microsoft Office skills, organization, and the ability to work independently while supporting the project team and assisting with meeting minutes and various administrative tasks.

Qualifications

• Preferably with some experience in site administration or construction-related administration.
• Candidates with limited experience but willing to learn and adapt to the construction environment may also be considered.
• Basic knowledge of Microsoft Office (Word and Excel).
• Organized, responsible, and able to maintain proper documentation and filing.
• Able to communicate and coordinate effectively with different parties.
• Able to work independently and support the site team when required.

Responsibilities

• Handle daily site administrative and documentation matters.
• Maintain proper filing and records for project documents, letters, submissions, and correspondence.
• Assist the project team in preparing and tracking documents such as letters, RFI, AI, reports, and submissions.
• Coordinate with site staff, consultants, subcontractors, and suppliers on administrative matters.
• Manage attendance records, delivery orders, invoices, purchase documents, and other site-related records where required.
• Prepare meeting minutes and other administrative documents when required.
• Provide general administrative support to the Project Manager and site team.

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Job Responsibilities:

• Handle daily site administrative and documentation matters.
• Maintain proper filing and records for project documents, letters, submissions, and correspondence.
• Assist the project team in preparing and tracking documents such as letters, RFI, AI, reports, and submissions.
• Coordinate with site staff, consultants, subcontractors, and suppliers on administrative matters.
• Manage attendance records, delivery orders, invoices, purchase documents, and other site-related records where required.
• Prepare meeting minutes and other administrative documents when required.
• Provide general administrative support to the Project Manager and site team.

Job Requirements:

• Preferably with some experience in site administration or construction-related administration.
• Candidates with limited experience but willing to learn and adapt to the construction environment may also be considered.
• Basic knowledge of Microsoft Office (Word and Excel).
• Organized, responsible, and able to maintain proper documentation and filing.
• Able to communicate and coordinate effectively with different parties.
• Able to work independently and support the site team when required.