Junior Site Administrator

UCSI; Selangor; On-site; MYR 36,000 - 60,000; Full time

Job summary

Jora Malaysia is seeking a diligent Site Administrative Assistant to support the project team with daily site documentation, filing, and correspondence.

You will prepare letters, RFIs, AI, reports, meeting minutes, and coordinate with site staff, consultants, subcontractors and suppliers; basic MS Office skills required.

Preferably with experience in site or construction administration; those with limited experience but a strong willingness to learn are welcome to apply.

Qualifications

• Experience in site administration or construction administration preferred.
• Proficient in Microsoft Office (Word, Excel).
• Organized with strong documentation and filing skills.
• Able to communicate and coordinate with multiple parties.

Responsibilities

• Handle daily site administrative and documentation matters.
• Maintain proper filing and records for project documents, letters, submissions, and correspondence.
• Assist the project team in preparing and tracking letters, RFIs, AI, reports, and submissions.
• Coordinate with site staff, consultants, subcontractors, and suppliers on administrative matters.
• Manage attendance records, delivery orders, invoices, purchase documents, and other site-related records where required.
• Prepare meeting minutes and other administrative documents when required.
• Provide general administrative support to the Project Manager and site team.

Skills

Communication

Documentation

Independent work

Tools

Microsoft Office

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

kindly review the job description and apply should it align with your experience and qualifications. Please note that only RELEVANT shortlisted candidates will be contacted.

Job Responsibilities:

• Handle daily site administrative and documentation matters.
• Maintain proper filing and records for project documents, letters, submissions, and correspondence.
• Assist the project team in preparing and tracking documents such as letters, RFI, AI, reports, and submissions.
• Coordinate with site staff, consultants, subcontractors, and suppliers on administrative matters.
• Manage attendance records, delivery orders, invoices, purchase documents, and other site-related records where required.
• Prepare meeting minutes and other administrative documents when required.
• Provide general administrative support to the Project Manager and site team.

Job Requirements:

• Preferably with some experience in site administration or construction-related administration.
• Candidates with limited experience but willing to learn and adapt to the construction environment may also be considered.
• Basic knowledge of Microsoft Office (Word and Excel).
• Organized, responsible, and able to maintain proper documentation and filing.
• Able to communicate and coordinate effectively with different parties.
• Able to work independently and support the site team when required.