Site Administration Specialist – Construction Documentation

One East Development Sdn Bhd; Selangor; On-site; MYR 42,000 - 66,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

Job summary

One East Development Sdn Bhd is seeking an experienced Site Clerk/ Site Administrator to ensure accurate project documentation and smooth site operations in a construction environment. The role requires meticulous filing, document control, and ability to multitask under deadlines.

Candidates should have at least 3 years of relevant experience, be proficient with MS Office, and possess strong English and Bahasa Malaysia communication.

Qualifications

• Minimum 3 years of experience as a Site Clerk, Site Administrator, Project Administrator, Construction administrator, or similar role in the construction or property development industry.
• SPM, Diploma, or equivalent qualification.
• Proficient in Microsoft Office applications, particularly Word, Excel, Outlook, and document management systems.
• Strong filing, document control, record-keeping, and organizational skills.
• Good communication and interpersonal skills in English and Bahasa Malaysia.
• Experience handling construction project documentation, drawings, and site records will be an added advantage.
• Responsible, detail-oriented, and able to meet deadlines in a fast-paced working environment
• Positive working attitude and willingness to learn

Responsibilities

• Maintain, organize, and update site documentation, project records, correspondence, and filing systems.
• Prepare reports, letters, meeting minutes, transmittals, and other project-related administrative documents.
• Monitor and maintain attendance records for site staff, workers, subcontractors, and visitors.
• Coordinate administrative matters between site office, head office, consultants, contractors, suppliers, and relevant authorities.
• Assist project team with procurement records, delivery orders, purchase documentation, material tracking, and document control.
• Ensure all project documents are properly filed, tracked, updated, and readily accessible when required.
• Assist in submission, tracking, and follow-up of project approvals, permits, drawings, and related documentation.
• Handle incoming and outgoing correspondence, emails, telephone enquiries, and courier arrangements.
• Maintain records of site meetings, inspections, and project progress documentation.
• Provide clerical, administrative, and office support to the project management and site team.
• Perform other administrative duties as assigned by management.

Skills

Document management

Organizational skills

MS Office

Communication skills

English & Bahasa Malaysia

Education

SPM/ Diploma or equivalent

Tools

Document management systems

Job description

One East Development Sdn Bhd is seeking an experienced Site Clerk/ Site Administrator to ensure accurate project documentation and smooth site operations in a construction environment. The role requires meticulous filing, document control, and ability to multitask under deadlines.

Candidates should have at least 3 years of relevant experience, be proficient with MS Office, and possess strong English and Bahasa Malaysia communication.