Site Administration & Documentation Coordinator

UCSI Education Sdn Bhd.; Selangor; On-site; MYR 27,000 - 42,000; Full time

Job summary

UCSI Education Sdn Bhd is seeking a proactive Site Administration support person to assist the project team on daily administrative tasks at sites in Selangor. You will handle documentation, filing, and coordination with site staff and suppliers.

You will prepare and track letters, RFIs, reports, minutes, and submissions, maintain attendance records, invoices, and other records, and provide general support to the Project Manager and site team.

Qualifications

• Preferably with some experience in site administration or construction-related administration.
• Candidates with limited experience but willing to learn and adapt to the construction environment may also be considered.
• Basic knowledge of Microsoft Office (Word and Excel).
• Organized, responsible, and able to maintain proper documentation and filing.
• Able to communicate and coordinate effectively with different parties.
• Able to work independently and support the site team when required.

Responsibilities

• Handle daily site administrative and documentation matters.
• Maintain proper filing and records for project documents, letters, submissions, and correspondence.
• Assist the project team in preparing and tracking documents such as letters, RFI, AI, reports, and submissions.
• Coordinate with site staff, consultants, subcontractors, and suppliers on administrative matters.
• Manage attendance records, delivery orders, invoices, purchase documents, and other site-related records where required.
• Prepare meeting minutes and other administrative documents when required.
• Provide general administrative support to the Project Manager and site team

Job description

UCSI Education Sdn Bhd is seeking a proactive Site Administration support person to assist the project team on daily administrative tasks at sites in Selangor. You will handle documentation, filing, and coordination with site staff and suppliers.

You will prepare and track letters, RFIs, reports, minutes, and submissions, maintain attendance records, invoices, and other records, and provide general support to the Project Manager and site team.