Site Admin | Pasir Gudang

Hirehub Management Sdn. Bhd.; Pasir Gudang; On-site; MYR 36,000 - 50,000; Full time

Job summary

Hirehub Management Sdn. Bhd. is seeking an organized administrator to support project and site operations in Pasir Gudang. You will manage daily admin tasks, document control, and coordination with project teams and suppliers.

Proficiency in Mandarin and English, a Diploma in Business Admin or related field, and knowledge of Microsoft Office are required. Fresh graduates are welcome; experience in construction or engineering is a plus.

Qualifications

• Diploma or equivalent in Business Administration, Management, or related field.
• At least 1 year of administrative experience; fresh graduates welcome.
• Experience in construction, electrical, engineering or site administration a plus.
• Proficient in Microsoft Office, especially Word and Excel.

Responsibilities

• Handle daily admin activities at the project site and maintain records.
• Coordinate with project managers, site supervisors, subcontractors, and suppliers.
• Monitor staff attendance and maintain daily timesheets.
• Assist with procurement and monitor inventory of office/site supplies.

Skills

Mandarin

English

Microsoft Office

Organization

Communication

Independence

Multitasking

Education

Diploma in Business Administration

Tools

Microsoft Excel

Microsoft Word

Job description

Company Background

Our client specialize in manufacture and repair of switchgear, switchboards, electrical control panels, electric motors, transformers, and power distribution equipment. They provide electrical manufacturing and engineering solutions for industrial and commercial applications in Singapore.

Job Descriptions

• Project & Site Administration
  • Handle daily administrative activities at the project site.
  • Maintain and organize project documents, records, and filing systems.
  • Prepare reports, correspondence, meeting documents, and other administrative materials.
  • Ensure project documents are properly updated, organized, and submitted on time.
  • Assist the project team with day-to-day administrative and coordination matters.

• Project Coordination
  • Coordinate with Project Managers, Site Supervisors, Subcontractors, Suppliers, and other stakeholders.
  • Follow up on documents, information, and administrative matters between different parties.
  • Communicate with Chinese-speaking clients, suppliers, contractors, and stakeholders when required.

• Staff & Site Records
  • Monitor staff attendance and maintain daily timesheets.
  • Assist with staff-related administrative matters and site records.

• Procurement & Inventory
  • Assist with procurement activities and follow up on purchase-related documents.
  • Monitor inventory and office/site supplies.
  • Ensure necessary administrative supplies are available for the project team.

Job Requirements

• Able to communicate effectively in Mandarin and English.
• Diploma or equivalent qualification in Business Administration, Management, or a related field.
• At least 1 year of administrative experience is preferred orfresh graduates are also welcome to apply!
• Experience in construction, electrical, engineering, or project site administration will be an advantage.
• Proficient in Microsoft Office, especially Word and Excel.
• Good organizational, communication, and interpersonal skills.
• Responsible, detail-oriented, proactive, and able to work independently.
• Able to manage multiple tasks and meet deadlines.

Location: Pasir Gudang, Johor

Working Hours: Mon -Fri

Salary Range: RM3,200 - 4,500

PIC: Ms Haze ([phone])