Shipping & Receiving Specialist

HUDSON RPO (SINGAPORE) PTE. LTD.; Gelang Patah; On-site; MYR 45,000 - 67,000; Full time

Job summary

HUDSON RPO (SINGAPORE) PTE. LTD. is seeking a Shipping and Receiving Specialist in Malaysia to manage inbound and outbound logistics, ensure stock accuracy, and support production material issuance.

The role requires SAP data entry, attention to detail, and collaboration with buyers, planners, and freight partners. The ideal candidate has a Diploma in Supply Chain Management, 4–5 years in logistics, and strong Excel/Word skills.

Qualifications

• Diploma in Supply Chain Management or related field.
• Certifications in shipping, warehousing or logistics management are a plus.
• 4–5 years of shipping, receiving, or logistics experience in a fast-paced multinational environment.
• Proficiency with SAP for inventory and shipment processing.
• Strong Excel and Word skills for reporting and documentation.

Responsibilities

• Post goods received and issued into SAP system with timely, accurate data entry.
• Coordinate with Buyers and Planners to resolve discrepancies in purchase and work orders.
• Maintain stock integrity by verifying goods against purchase orders and updating records.
• Oversee preparation and packaging of small shipments for prompt release.
• Coordinate shipment system closing and generate shipment reports for outbound logistics.
• Liaise with freight forwarders to ensure on-time deliveries and compliance with schedules.
• Ensure work orders are kitted, issued to production lines, and flushed promptly.
• Collaborate with production to manage material flow for work orders.
• Conduct periodic cycle counts and stock audits to maintain inventory accuracy.
• Report discrepancies in receipts, shipping, or non-conformities to relevant departments.
• Work with cross-functional teams to resolve issues from inventory or shipment variances.
• Participate in store improvement projects to optimize shipping and receiving processes.
• Prioritize tasks to meet tight deadlines in a dynamic warehouse environment.

Skills

Attention to detail

Analytical thinking

Team player

Time management

Communication

Education

Diploma in Supply Chain Management

Tools

SAP ERP

Microsoft Excel

Microsoft Word

Job description

The Shipping and Receiving Specialist is responsible for managing the inbound and outbound logistics operations, ensuring the timely and accurate processing of goods received and dispatched. This role ensures stock accuracy and data integrity, supports production lines with material issuance, and oversees shipment-related documentation. The position is crucial for maintaining efficient logistics flow within a fast-paced manufacturing environment.

Job Responsibilities

Post goods received and issued into the SAP system, ensuring timely and accurate data entry.

Liaise with Buyers and Planners to resolve any discrepancies in purchase and work order issues.

Maintain the integrity of stock levels by verifying goods received against purchase orders and maintaining accurate inventory records.

Oversee the preparation and packaging of small shipments to ensure prompt release.

Coordinate shipment system closing and generate shipment reports, ensuring accurate and timely updates for outbound logistics.

Liaise with freight forwarders and logistics partners to ensure smooth shipment operations and compliance with delivery schedules.

Ensure that work orders are kitted, issued to production lines, and flushed promptly to avoid production delays.

Collaborate with the production team to monitor and manage material flow for work orders.

Ensure that stock and data integrity are upheld through accurate inventory counts, updates, and reconciliations.

Assist with periodic cycle counts and physical stock audits to maintain inventory accuracy.

Report any discrepancies in received goods, shipping processes, or non-compliant activities to relevant departments.

Work closely with cross-functional teams to resolve any issues that arise from discrepancies or non-conformities in inventory or shipment.

Participate in and assist with store improvement projects aimed at optimizing the efficiency of shipping, receiving, and overall logistics processes.

Basic Qualifications

Minimum Diploma in Supply Chain Management, Logistics, or a related field.

Candidates with relevant certifications in shipping, warehousing, or logistics management will have an advantage.

At least 4-5 years of relevant working experience in shipping, receiving, or logistics operations, preferably within a fast-paced multinational manufacturing environment.

Good working knowledge of ERP systems, specifically SAP, for inventory and shipment processing.

Proficiency in Microsoft Office applications, particularly Excel and Word, for reporting and documentation.

Good oral and written communication skills to interact effectively with internal teams (e.g., production, procurement) and external logistics partners

Preferred Characteristics

High level of accuracy in processing shipments, verifying inventory, and ensuring compliance with work orders and shipment schedules.

Good analytical skills to resolve discrepancies, troubleshoot shipment issues, and propose process improvements.

A strong team player capable of collaborating with different departments to ensure the smooth flow of goods and materials.

Ability to work in a fast-paced environment with changing priorities, and take initiative in addressing any issues in shipping or receiving operations.

Effective time management skills to ensure on-time shipment processing, stock updates, and timely responses to production needs.

Willingness to contribute to improvement projects within the store and shipping processes, focusing on enhancing efficiency and reducing delays. Ensure accuracy in all aspects of inventory handling and documentation.

Ability to prioritize tasks and meet tight deadlines, especially when dealing with time-sensitive production and shipping orders.

Capable of troubleshooting issues in inventory discrepancies, material shortages, or shipping delays.

Ability to adapt to changing warehouse environments, workflows, and priorities.