Senior Project Admin & Operations Coordinator

Meinhardt Group; Johor Bahru; On-site; MYR 60,000 - 90,000; Full time

Job summary

Jora Malaysia is seeking an experienced administrator to coordinate daily office operations and maintain a compliant, efficient work environment in Johor Bahru. The role covers meetings, documentation, travel coordination, HR reporting, records management, site access, and asset control.

The successful candidate will have a minimum of 5 years in administration, strong MS Office skills, and excellent English communication.

Qualifications

• At least 5 years of relevant administrative experience.
• Proficient in MS Word, Excel and PowerPoint.

Responsibilities

• Coordinate and manage daily office operations for a well‑organized, compliant environment.
• Maintain cleanliness and functionality of common areas per policies.
• Implement cost‑saving measures on office space, utilities, supplies and services.
• Review admin expenses and suggest cost reductions without impacting operations.
• Provide general administrative support including correspondence and documentation.
• Organize and support internal project meetings, prepare MOM and circulate actions.
• Coordinate onboarding/offboarding for Johor‑based project staff.
• Prepare, manage and track PPE issuance and asset allocation/recovery.
• Schedule meetings, manage calendars, and coordinate travel with HQ Admin.
• Maintain monthly project organizational charts, headcount and manpower cost allocation.
• Prepare monthly headcount and manpower reports for HR.
• Create and maintain project and company databases; identify process improvements.
• Assist in cascading memos, policies and instructions to site personnel.
• Manage site access applications, approvals and related documentation.
• Coordinate visitor access following site safety procedures.
• Track office supplies, PPE and equipment inventory; plan replenishment.
• Support cost control by monitoring consumption and supplier consolidation.
• Act as liaison between HQ and local project teams.

Skills

Microsoft Office

Interpersonal skills

Written English

Time management

Communication

Tools

Microsoft Office Suite

Job description

Jora Malaysia is seeking an experienced administrator to coordinate daily office operations and maintain a compliant, efficient work environment in Johor Bahru. The role covers meetings, documentation, travel coordination, HR reporting, records management, site access, and asset control.

The successful candidate will have a minimum of 5 years in administration, strong MS Office skills, and excellent English communication.