Detail-Oriented Administrative Coordinator

See Yong & Sons; Parit Yaani; On-site; MYR 33,000 - 47,000; Full time

Benefits offered by this job

EPF

EIS

SOCSO

Training Provided

Job summary

Jora Malaysia is seeking a responsible and detail-oriented Admin Assistant to support daily office operations. This role welcomes individuals eager to learn and grow in administration.

You will manage documentation, filing, and records; prepare documents, reports, and correspondence; and coordinate with government departments and external parties. Proficiency in Microsoft Office (Word & Excel) and fluency in Bahasa Malaysia and English are required; Mandarin speakers are preferred.

Qualifications

• 2–3 years of related experience or fresh graduates encouraged to apply.
• Experience in handling documentation, government-related matters, or liaising with authorities is an added advantage.
• Familiar with administrative procedures, document preparation, and record management.
• Able to use Microsoft Word & Excel.

Responsibilities

• Manage and maintain proper documentation, filing systems, and company records.
• Prepare, organize, and update administrative documents, reports, forms, and correspondence.
• Handle submission, renewal, and follow-up of documents with relevant authorities, government agencies, and external parties when required.
• Liaise with government departments, authorities, and external parties for administrative matters.
• Ensure timely follow-up on licenses, permits, certificates, and other company-related documentation.
• Assist in coordinating office administrative matters and ensure smooth daily operations.
• Maintain proper records of company documents, agreements, invoices, and other administrative files.
• Assist in preparing documents for audits, inspections, and regulatory requirements.
• Handle incoming calls, emails, and general administrative enquiries.
• Support management with administrative reports, documentation, and ad-hoc assignments as required.

Skills

Attention to detail

Communication

Teamwork

Independent worker

Willing to learn

Tools

Microsoft Word

Microsoft Excel

Job description

Jora Malaysia is seeking a responsible and detail-oriented Admin Assistant to support daily office operations. This role welcomes individuals eager to learn and grow in administration.

You will manage documentation, filing, and records; prepare documents, reports, and correspondence; and coordinate with government departments and external parties. Proficiency in Microsoft Office (Word & Excel) and fluency in Bahasa Malaysia and English are required; Mandarin speakers are preferred.