Senior Office & Admin Operations Manager

MJM Malaysia Sdn Bhd; Selangor; On-site; MYR 67,000 - 100,000; Full time

Job summary

Jora Malaysia is seeking a capable Administrative & Operations Coordinator to oversee daily office operations, process payments, manage logistics, and liaise with government agencies. The role includes IT setup for new joiners, filing, and handling corporate documentation.

Strong organizational skills and bilingual communication (English/Mandarin) are a plus. Ideal candidate holds a Bachelor’s/Diploma in Business Admin, with at least 5 years in administration or office management, and the

Qualifications

• Bachelor’s Degree or Diploma in Business Administration, Management, Office Administration, or a related field.
• Minimum 5 years of relevant experience in administration or office management.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to communicate in English & Mandarin languages is a plus.
• Good problem-solving skills and attention to detail.
• Ability to work independently and under pressure.
• Strong organizational and multitasking skills.

Responsibilities

• Oversee office administration and daily operations
• Process company bill payments
• Manage office maintenance matters and service providers
• Handle office supplies and pantry items
• Set up laptops, printers and basic IT arrangements for new joiners
• Maintain proper filing system (physical & digital)
• Prepare and manage corporate letters and official documentation
• Handle ad-hoc administrative matters as requested by Management
• Liaise with government agencies on regulatory and compliance matters
• Handle inquiries and documentation related to Employment Pass and Customs matters
• Coordinate submissions and follow-ups with relevant authorities
• Manage full cycle of order processing from receipt of PO to final delivery to customer
• Confirm orders with Sales team and coordinate delivery schedule
• Liaise and negotiate with transporters and warehouse for delivery arrangements
• Monitor shipment status and ensure timely delivery of goods
• Handle warehouse coordination including storage, stock movement, and documentation
• Prepare and manage stock for sampling from office inventory
• Maintain office stock inventory including stock recording, stock count and reconciliation
• Ensure all logistics documentation (DO, invoices, supporting documents) are properly recorded and filed
• Monitor and verify billing related to logistics and warehouse charges
• Manage cash sales collection and safekeeping of funds
• Ensure all invoices are properly tallied and reconciled

Skills

Office administration

Multitasking

MS Office

English & Mandarin

Education

Bachelor’s Degree or Diploma in Business Administration

Tools

MS Office

Job description

Jora Malaysia is seeking a capable Administrative & Operations Coordinator to oversee daily office operations, process payments, manage logistics, and liaise with government agencies. The role includes IT setup for new joiners, filing, and handling corporate documentation.

Strong organizational skills and bilingual communication (English/Mandarin) are a plus. Ideal candidate holds a Bachelor’s/Diploma in Business Admin, with at least 5 years in administration or office management, and the