Senior Procurement Executive / Assistant Procurement Manager

Equalbase; Johor Bahru; On-site; MYR 180,000 - 240,000; Full time

Job summary

Equalbase is seeking a seasoned Procurement Lead to manage sourcing for large-scale warehouse and infrastructure projects in Johor Bahru. You will oversee tender processes, contract management, and cost control across multiple departments, ensuring CIDB Malaysia compliance and timely approvals.

Ideal candidates have a decade of procurement experience, strong ERP skills (Oracle NetSuite, SAP, ApprovalMax), and extensive supplier networks in Malaysia.

Qualifications

• Bachelor’s degree in Civil Engineering, Quantity Surveying, Supply Chain Management, or related field.
• Minimum 10 years procurement experience, with 5+ years on large-scale warehouse/industrial projects in Malaysia.
• Established relationships with suppliers, fabricators, and trade subcontractors in Johor and Klang Valley.
• Proficient in construction ERPs (Oracle NetSuite, ApprovalMax, SAP) and Excel.

Responsibilities

• Source quotations and tenders for materials/services for Ad Hoc Repair & Maintenance and Term Contracts.
• Source bulk construction materials including roof, cladding, tiles, fittings, and equipment.
• Procure materials for budgeting including concrete, steel, piling, and machinery leases.
• Assist in sourcing consultants for new-built projects.

Skills

Procurement

Vendor Negotiation

Budgeting

Cross-Border Logistics

Contract & Tender Management

Education

Bachelor’s degree in Civil Engineering, Quantity Surveying, or Supply Chain Management

Tools

Oracle NetSuite

ApprovalMax

SAP

Excel

Job description

Key Responsibilities

• Facility Management (FM) Department Sourcing: Source quotation and tender for materials and services for Ad Hoc Repair & Maintenance and Term Contracts.
• Construction Bulk Purchase Sourcing: Source pc-rated construction materials like metal roof, metal wall cladding, tile, ironmongery, sanitary ware & fittings, light fittings, aircon units, lift, dock leveller & sectional doors, mechanical fans, fire pumps, genset, transformer, IOT, etc.
• Construction Sourcing for Budgeting: Source materials like ready-mix concrete, steel rebar, structural steel, piling, architectural finishes, and light/heavy machinery leases.
• Project Department Sourcing: Assist in sourcing of consultants for new-built projects.
• Other departments (e.g. ESG) Sourcing: Assist in sourcing quotation or tender (RFP) requested by other departments.
• Contract & Tender Management: Lead the preparation of Bills of Quantities (BQ), manage Request for Proposals (RFPs), evaluate competitive tenders, draft recommendation paper and approval form, issue Purchase Order in NetSuite/ApprovalMax for approval and send approved PO to vendor. Manage term contracts.
• Vendor & Contractor Negotiation: Leverage 10 years of commercial expertise to secure volume discounts, fixed-price material agreements, and favorable credit terms with local Malaysian and regional suppliers.
• Cost Control & Budgeting: Track project spending closely against dynamic construction/property management budgets to minimize cost overruns caused by material/service fluctuations.
• Cross-Border Logistics: Coordinate transport, customs clearances, and regulatory permits for materials moving through the Johor-Singapore checkpoints.
• Compliance & Standards: Ensure all purchased materials strictly comply with Construction Industry Development Board (CIDB Malaysia) standards and local safety rules.

Job Requirements

• Education: Bachelor’s degree in Civil Engineering, Quantity Surveying, Supply Chain Management, or a related field.
• Experience: Minimum 10 years of procurement experience, with at least 5 years explicitly spent on large-scale warehouse/industrial, commercial, or infrastructure projects in Malaysia. Experience should cover Project Development & Facility Management for services like repair and replacement, pest control, security, cleaning services, etc.
• Industry Networks: Deep, established relationships with reputable suppliers, fabricators, and trade subcontractors across Johor and the Klang Valley.
• Software Competency: Advanced proficiency in construction ERPs (like Oracle NetSuite, ApprovalMax, or SAP) and strong estimating/Excel skills.
• Language & Mobility: Fluency in English and Bahasa Melayu to negotiate effectively with local builders and authorities. Possession of personal transport to travel easily across active JB job sites.