Senior Office Manager – Private Banking Operations

Hong Leong Bank; Kampung Malaysia Tambahan; On-site; MYR 48,000 - 72,000; Full time

Job summary

Hong Leong Bank Berhad in Malaysia seeks an experienced Office Administrator to support daily operations, schedule meetings, arrange travel, and maintain orderly document workflows. The role requires a proactive, detail-oriented professional capable of handling multiple priorities with accuracy.

As part of the administrative team, you will manage calendars, filing, and correspondence, coordinate with various departments on projects, and ensure timely preparation of minutes and reports.

Qualifications

• Degree or relevant work experience in office administration.
• Minimum 5 years' experience in Office Administration or similar role.
• PC literate with strong Microsoft Office skills.
• Excellent organizational and time-management abilities.
• Ability to multitask and meet strict deadlines.

Responsibilities

• Sets up appointments and meeting schedules and logistics, and maintain calendar of activities.
• Make travel, flights and accommodation arrangements when necessary.
• Maintains proper filing system in the office.
• Prepares and manages correspondence, reports and documents.
• Update fixed asset listing.
• Processes claims.
• Organize meetings and prepare agenda; ensure minutes are taken and distributed within timelines.
• Coordinate with stakeholders on projects and ad-hoc meetings.
• Screen and handle calls, letters, emails, and visitors appropriately.
• Review incoming documents and ensure proper process/workflow before Head of Division's sign off.

Skills

Organizational skills

Multitasking

Office administration

Communication skills

Time management

Education

Bachelor's degree or relevant experience

Tools

Microsoft Office

Job description

Hong Leong Bank Berhad in Malaysia seeks an experienced Office Administrator to support daily operations, schedule meetings, arrange travel, and maintain orderly document workflows. The role requires a proactive, detail-oriented professional capable of handling multiple priorities with accuracy.

As part of the administrative team, you will manage calendars, filing, and correspondence, coordinate with various departments on projects, and ensure timely preparation of minutes and reports.