Executive Secretary & Office Operations Lead

RHB Group; Kuala Lumpur; On-site; MYR 40,000 - 66,000; Full time

Job summary

RHB Banking Group is seeking an Executive Secretary in Malaysia to support the Head with correspondence, calendar management, and document preparation. The role requires drafting responses, coordinating meetings, and ensuring deadlines are met with discretion.

The position includes handling confidential information, maintaining records, and providing general administrative support. You will contribute to smooth office operations and assist with ad hoc tasks as needed.

Qualifications

• Duties listed are administrative and secretarial tasks.
• Ability to draft responses and highlight urgency in correspondence.
• Proven ability to organize calendars, meetings and minutes.

Responsibilities

• Handle all correspondence, calls, mails, and confidential documents, prioritizing urgent items.
• Direct documents to internal staff with guidance for replies; draft responses for Head's approval.
• Review, proofread and format business documents for Head's approval and policy compliance.
• Manage Head's calendar and coordinate meetings and events, taking minutes as required.
• Prepare background information, briefing papers and reports for decision making.
• Provide general admin support and maintain office records and supplies.

Job description

RHB Banking Group is seeking an Executive Secretary in Malaysia to support the Head with correspondence, calendar management, and document preparation. The role requires drafting responses, coordinating meetings, and ensuring deadlines are met with discretion.

The position includes handling confidential information, maintaining records, and providing general administrative support. You will contribute to smooth office operations and assist with ad hoc tasks as needed.