Office Manager, Private Bank Credit

Hong Leong Bank; Kuala Lumpur; On-site; MYR 42,000 - 66,000; Full time

Job summary

Hong Leong Bank is seeking an experienced Office Administrator in Kuala Lumpur to support daily operations, calendar management, travel bookings, document handling, and asset tracking. You will maintain filing systems, prepare reports, and ensure timely dissemination of minutes to stakeholders.

The role requires a degree or relevant experience in a similar industry, strong organizational skills, and the ability to multitask under tight deadlines in a dynamic banking environment.

Qualifications

• Degree or relevant work experience in similar industry.
• Excellent organizational skills and ability to manage multiple tasks.
• Proficient in Microsoft Office and general PC literacy.

Responsibilities

• Sets up appointments and schedules with logistics and calendar management.
• Arranges travel, flights and accommodation as needed.
• Maintains proper filing system and manages correspondence and documents.
• Updates fixed asset listing and handles claims processing.
• Organizes meetings and prepares agendas, ensuring minutes are accurate.

Skills

Excellent organizational skills

Multitasking under deadlines

PC literate with MS Office

Education

Degree or relevant work experience

Tools

Microsoft Office

Job description

If you are looking to excel and make a difference, take a closer look at us…

Key responsibilities

• Sets up appointments and meeting schedules and logistics, and maintain calendar of activities
• Making travel, flights and accommodation arrangement when necessary
• Maintains proper filing system in the office
• Prepares and manage correspondence, reports and documents
• Update fixed asset listing
• Processes claims
• Organize meetings and prepare agenda.
• Ensure accurate minutes are taken & disseminated to the relevant parties within stipulated timelines
• Coordinate with all relevant parties on projects / taskforce and other ad-hoc meetings
• Ensure that all calls, letters, emails and visitors are screened and appropriately handled
• Review incoming documents and ensure proper process/workflow has been met before the Head of Division's sign off

About you

• Degree or relevant work experience in similar industry
• Minimum 5 years' experience working in Office Administration
• PC literate with knowledge in Microsoft Office applications
• Excellent organizational skills
• Ability to multi task and work with critical deadlines

About Hong Leong Bank

About Hong Leong Bank We are a leading financial institution in Malaysia backed by a century of entrepreneurial heritage. Providing comprehensive financial services guided by a Digital-at-the-Core ethos has earned us industry recognition and accolades for our innovative approach in making banking simpler and more effortless for our customers. Our digital and physical offerings span across a vast nationwide network in Malaysia, strengthened with an expanding regional presence in Singapore, Hong Kong, Vietnam, Cambodia, and China. We seek to strike a balance between diversity, inclusion and merit to achieve our mission of infusing diversity in thinking and skillsets into our organisation. Candidates are assessed based on merit and potential, in line with our mission to attract and recruit the best talent available. Expanding on our “Digital at the Core” ethos, we are progressively digitising the employee journey and experience to provide a strong foundation for our people to drive life‑long learning, achieve their career aspirations and grow talent from within our organisation.

Hong Leong Bank ("HLB") stands proudly as a leading financial services institution based in Malaysia, providing a wide range of comprehensive and innovative financial solutions across the region. These services are delivered through both digital and traditional means, via online and mobile banking, as well as our digital branch concept to provide customers with an efficient and seamless experience aided by technology. As the service and financial landscape changes rapidly with the ever‑increasing use of technology, staying attuned to customers needs and desires becomes even more critical to HLB’s operations. To stay ahead of these dynamic changes, the Bank has adopted the approach of reimagining banking by embedding digital considerations and customer centricity in every aspect of our operations, from products and services as well as customer care and engagement. HLB’s ethos of being Digital-At-The-Core powered by customers-at-the-forefront will continue to lead us to innovate offerings in line with our aspiration of being a highly digital and innovative financial services organization.