Executive Office Manager — Private Banking Admin

Hong Leong Bank; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

Hong Leong Bank Berhad is seeking an experienced Office Administrator to provide high-level secretarial and administrative support to the C-suite and management. The role covers calendar management, travel arrangements, document preparation, and efficient office operations in a fast-paced environment.

The ideal candidate has a degree or equivalent experience with at least five years in office administration, strong organizational skills, and proficient use of Microsoft Office.

Qualifications

• Degree or relevant work experience in similar industry.
• Minimum 5 years' experience working in Office Administration.
• PC literate with knowledge in Microsoft Office applications.
• Excellent organizational skills.
• Ability to multi task and work with critical deadlines.

Responsibilities

• Sets up appointments and meeting schedules and logistics, and maintain calendar of activities
• Making travel, flights and accommodation arrangement when necessary
• Maintains proper filing system in the office
• Prepares and manage correspondence, reports and documents
• Update fixed asset listing
• Processes claims
• Organize meetings and prepare agenda. Ensure accurate minutes are taken & disseminated to the relevant parties within stipulated timelines
• Coordinate with all relevant parties on projects / taskforce and other ad-hoc meetings
• Ensure that all calls, letters, emails and visitors are screened and appropriately handled
• Review incoming documents and ensure proper process/workflow has been met before the Head of Division's sign off

Skills

Office administration

Multitasking

Calendar management

Communication

Secretarial duties

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

Hong Leong Bank Berhad is seeking an experienced Office Administrator to provide high-level secretarial and administrative support to the C-suite and management. The role covers calendar management, travel arrangements, document preparation, and efficient office operations in a fast-paced environment.

The ideal candidate has a degree or equivalent experience with at least five years in office administration, strong organizational skills, and proficient use of Microsoft Office.