Senior HR Specialist(Focus on Recruitment)

KKV SUPPLY CHAIN SDN. BHD.; Kuala Lumpur; On-site; MYR 90,000 - 130,000; Full time

Job summary

KKV SUPPLY CHAIN SDN. BHD. is seeking a Senior HR Specialist focused on recruitment to build and deliver the retail talent pipeline for Malaysia. The role emphasizes volume store hiring and store-management level roles, with HR operations ensuring compliant, accurate and timely processes.

You will own end-to-end recruitment delivery, optimise channels, and collaborate with SSC and external agencies while maintaining recruitment analytics and candidate experience standards.

Qualifications

• 3–5 years HR experience with recruitment as the primary responsibility.
• Retail or high-volume recruitment experience preferred.
• Ability to independently close roles including store-management level.
• Hands-on with sourcing channels and recruitment data.
• Knowledge of Malaysian labour law, payroll and statutory requirements.

Responsibilities

• Own and deliver retail recruitment targets across regions for volume staff and store-management roles.
• Build and maintain a continuous talent pipeline for retail operations.
• Manage recruitment channels and track cost-per-hire and funnel performance.
• Conduct monthly/quarterly reporting on hiring metrics and risks.
• Collaborate with HRIS, payroll, and ER for compliant hires and onboarding.

Skills

Recruitment

Sourcing

Stakeholder management

SLA / KPI attainment

Education

Bachelor's degree

Tools

HRIS / HRMS

Job portals (Jobstreet, AJobThing, FastJob, Indeed)

Job description

Senior HR Specialist(Focus on Recruitment)

80% Recruitment+ 20% HR Operations: This is a recruitment-first role. The primary mandate is to build and deliver the retail talent pipeline for Malaysia — both volume store hiring and store-management level roles. HR operations work exists to keep hiring compliant, accurate and on time, not as an equal half of the job.

1. Retail Recruitment Delivery (core scope)

Own and deliver retail recruitment targets across regions — covering volume hiring (store staff / part-time) and store-management level roles (Store Manager, Assistant Store Manager and above).

Build and maintain a continuous talent pipeline for retail operations: proactive sourcing, talent mapping, candidate database, referral programme.

Manage and optimise recruitment channels: Jobstreet / AJobThing / FastJob / Indeed / social media / referrals / community & campus channels — track channel effectiveness and cost-per-hire.

Recruitment analytics & planning: monthly / quarterly / annual reporting on fill rate, time-to-fill, cost-per-hire, offer acceptance rate and source effectiveness; flag hiring risks to the business early.

Vendor & agency management: contract, performance coordination with SSC and external agencies.

Candidate experience & employer branding: JD quality, social/career content, candidate communication standards.

Coach store and regional managers on interview and selection standards.

2. HR Systems & Data (in support of hiring)

HRIS operations for new hires: e-contract, stamp duty, employee lifecycle.

Maintain recruitment and headcount master data — requisitions, headcount, employee files — with accuracy.

Onboarding administration and first-90-day tracking; weekly attendance report & anomaly follow-up.

System approvals and information updates: confirmation, transfer, promotion, resignation, termination.

3. Payroll, Statutory & ER (support scope)

Ensure accurate and timely payroll inputs relating to hiring movements (new hires, leavers, transfers).

Employee enquiries, mediation, grievance handling.

Job Requirements

1. Bachelor's degree or above; fluent in Bahasa Malaysia & English.

2. 3–5 years HR experience with recruitment as the primary responsibility; retail or high-volume recruitment strongly preferred.

3. Demonstrated ability to independently close roles, including store-management level, and to run multiple openings in parallel.

4. Hands-on with sourcing channels and recruitment data — able to plan a hiring calendar and report on funnel performance.

5. Working knowledge of Malaysian labour law, payroll and statutory requirements sufficient to keep hiring compliant.

7. Strong communication, goal-oriented, resilient in a fast-paced 0–1 retail environment, team player.

Selling more than 20K SKUs of trendy lifestyles products

Selling more than 20K SKUs of trendy lifestyles products

What can I earn as a Human Resources Specialist