Human Resources Executive

Top Trading And Supply Sdn Bhd; West Coast Division; On-site; MYR 36,000 - 60,000; Full time

Job summary

Top Trading And Supply Sdn Bhd is seeking an HR professional to manage end-to-end recruitment, onboarding, payroll, and HR documentation across multiple retail outlets. The role requires handling confidential information and ensuring statutory compliance in Malaysia.

The ideal candidate holds a Diploma or Degree in HRM or Business Admin, with 2–3 years of relevant HR experience, and strong communication and organisational skills to support workforce planning and performance initiatives.

Qualifications

• Diploma or Degree in Human Resource Management, Business Administration, or a related field.
• Preferably 2–3 years of relevant HR experience.
• Knowledge of Malaysian labour laws and statutory contributions.
• Good communication, organisational, and problem-solving skills.
• Able to handle confidential information and work independently.
• Experience managing employees across multiple retail outlets is an advantage.

Responsibilities

• Manage end-to-end recruitment: job ads, screening, interviews, hiring.
• Prepare employment contracts, offers, confirmations, and other HR documents.
• Coordinate onboarding, orientation, and offboarding.
• Maintain employee personal files and HR databases.
• Monitor attendance, overtime, leave, and absenteeism.
• Assist in monthly payroll: salaries, allowances, deductions, incentives.
• Ensure timely submission of EPF, SOCSO, EIS, PCB.
• Monitor probation, confirmations, renewals, and performance reviews.
• Handle employee relations: grievances, complaints, conflicts.
• Assist in disciplinary cases and issue warnings with documentation.
• Implement and update HR policies and handbooks.
• Monitor compliance with Malaysian employment laws and statutory requirements.
• Coordinate staff training, development, and new employee orientation.
• Assist in performance appraisals and KPI evaluations.
• Prepare HR reports: headcount, turnover, recruitment, attendance, performance.
• Coordinate transfers, outlet placements, promotions, and manpower.
• Manage benefits, incentives, and claims.
• Assist in workforce planning for retail outlets and HQ.
• Liaise with government departments on employment matters.

Skills

HR experience

Communication

Organisational

Problem solving

Confidentiality

Education

Diploma or Degree in HRM/Business Admin

Job description

Manage the end-to-end recruitment process, including job advertisements, screening, interviews, and hiring.

Prepare employment contracts, offer letters, confirmation letters, and other HR-related documents.

Coordinate employee onboarding, orientation, and offboarding procedures.

Maintain and update employee personal files, records, and HR databases.

Monitor employee attendance, punctuality, overtime, leave applications, and absenteeism.

Assist in preparing monthly payroll, including salaries, allowances, overtime, deductions, and incentives.

Ensure timely submission and maintenance of statutory contributions, including EPF, SOCSO, EIS, and PCB.

Monitor probation periods and coordinate employee confirmation, contract renewal, and performance reviews.

Handle employee relations matters, including grievances, complaints, and workplace conflicts.

Assist in managing disciplinary cases, issuing warning letters, and maintaining proper documentation.

Ensure HR policies, procedures, and employee handbooks are properly implemented and updated.

Monitor compliance with Malaysian employment laws and relevant statutory requirements.

Coordinate staff training, development programmes, and new employee orientation.

Assist in developing and implementing performance appraisal systems and KPI evaluations.

Prepare HR reports covering headcount, turnover, recruitment, attendance, and employee performance.

Coordinate staff transfers, outlet placements, promotions, and manpower allocation.

Manage employee benefits, staff incentives, claims, and other HR-related matters.

Assist in workforce planning and identify manpower requirements for retail outlets and headquarters.

Liaise with government departments and relevant authorities on employment and statutory matters when required.

Perform other HR-related duties and responsibilities assigned by the management.

Job requirements:

Diploma or Degree in Human Resource Management, Business Administration, or a related field.

Preferably 2–3 years of relevant HR experience.

Knowledge of Malaysian labour laws and statutory contributions.

Good communication, organisational, and problem-solving skills.

Able to handle confidential information and work independently.

Experience managing employees across multiple retail outlets is an advantage.