Senior HR Executive

TERA

Subang Jaya

On-site

MYR 48,000 - 64,000

Full time

6 days ago

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Job summary

Tera Va Sdn Bhd is seeking a capable HR & Admin professional in Subang Jaya to support HRMS maintenance, payroll compliance, and benefits administration. You will handle EPF/SOCSO/HDRF, assist with audits, and prepare important HR documents.

The role requires a Diploma/degree in Business Administration or equivalent, 4+ years’ experience, and strong English/Malay communications, with proficiency in HRMS tools and Microsoft Office 365. This is a full-time on-site position based in Malaysia.

Qualifications

Diploma/ Bachelor Degree in Business Administrative/ Professional Certificate or any equivalent field.
At least 4 years’ related working experience.
Knowledgeable in statutory requirements and labour laws.
Skilled in HRMS software such as Info-Tech & iNet.
Good interpersonal, organizational, administrative writing, reporting and scheduling skills.
Good written and communication skills in English and Malay.
Proficient in Microsoft Office 365.

Responsibilities

To execute tasks assigned by superior in improving the HR & Admin system and procedure.
To assist in maintaining accurate & updated HRMS.
To assist in correspondence, registration, application and claims submission pertaining to EPF, SOCSO, HRDF, and group employee benefit insurances.
To ensure payroll is prepared in compliance with statutory & tax requirements and deadlines.
To handle statutory & tax audits when needed.
To ensure employee personal records are updated promptly in the payroll system and files.
To conduct orientation training for new joiners and assist in coordination of admin facilities.
To coordinate training activities, registrations and updating training records.
Preparation of HR correspondences (Appointment Letters, Confirmation Letters, etc.).
To prepare HR periodical and ad hoc reports (Staff Movement, Staff Turnover, leave record, etc.).
To propose and carry out employee benefits and welfare activities (company trips, uniforms, etc.).
To assist in ensuring compliance with quality management system requirements in HR areas.
To perform other HR Support duties as assigned.

Job description

To execute tasks assigned by superior in improving the HR & Admin system and procedure to the HR Department mission of setting up a competitive benefits organization.
To assist in maintaining accurate & updated HRMS.
To assist in correspondence, registration, application and claims submission pertaining to Employee Provident Fund (EPF), Social Security Organization (SOCSO), Human Resource Development Fund (HRDF), and group employee benefit insurances.
To ensure payroll is prepared in compliance with all the statutory & tax requirements and per the deadlines given.
To handle statutory & tax audits whenever needed.
To ensure employee personal records are being updated promptly in the payroll system and employee personal files.
To conduct orientation training to new joiners and assist in coordination of admin facilities such as workstation allocation, stationery preparation, creating of staff profile, access card activation and office familiarization.
To coordinate training activities, registrations and updating training records.
Preparation of HR Department correspondences that include Appointment Letters, Confirmation Letters, Transfer Letter, Promotion Letter, Salary Review & etc.
To prepare HR periodical and ad hoc reports, such as Staff Movement, Staff Turnover, leave record, medical expenses and etc.
To propose & carry out employee benefits and welfare activities which include company trip and function organizing, uniforms distribution, products/gifts distribution, transportation and accommodation arrangement, etc.
To assist in ensuring compliance with quality management system requirements in the HR areas.
To perform any other Human Resources Support duties as assigned.

JOB REQUIREMENTS:

Diploma/ Bachelor Degree in Business Administrative/ Professional Certificate or any equivalent field.
At least with 4 years’ in related working experience.
Knowledgeable in statutory requirement and labour laws related to the country, included but not limited to Employment Act 1955, Industrial Relations Act 1967, Sabah & Sarawak Labor Ordinances and Employees Provident Fund Act 1991.
Skilled in HRMS software used in the company, included but not limited to Info-Tech & iNet.
Good interpersonal, organizational, administrative writing, reporting and scheduling skills.
Good written and communication skills in English and Malay.
Proficient in Microsoft Office 365.

ONLY SHORTLISTED CANDIDATES WILL BE NOTIFIED.

MANDATORY RECRUITMENT CONSENT CLAUSE

By submitting your application and resume to Tera Va Sdn Bhd, you explicitly consent to the Company processing, verifying, and retaining your personal data, academic background, and employment history for a maximum period of twenty-four (24) months for recruitment and evaluation purposes. You may request deletion of or access to your personal data at any time by contacting the Data Protection Personnel (DPP) / Data Protection Officer (DPO).

DPP - dpp@tera.solar / DPO - dpo@boilermech.com

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