Senior HR & Admin Executive: Payroll & Compliance

YF Packaging; Malacca City; On-site; MYR 56,000 - 87,000; Full time

Job summary

YF Packaging in Melaka is seeking an experienced HR & Administration professional to oversee payroll, employee lifecycle, attendance, and regulatory compliance. The role requires handling foreign worker admin, engagement activities, learning initiatives, and advisory support on employee relations.

You will maintain confidential records, liaise with government agencies, and manage general office administration with a focus on accuracy and deadlines.

Qualifications

• Diploma, Advanced Diploma, Bachelor's Degree, or equivalent qualification in Human Resources, Business Administration, Management, or related fields.
• Minimum 3-5 years of relevant HR and administration experience.
• Knowledge of Malaysian Employment Act 1955 and relevant labour regulations.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal and communication skills with the ability to interact at all levels.
• Organized, with good planning and problem-solving abilities.
• Ability to work independently with minimal supervision and meet deadlines.
• Strong sense of responsibility, confidentiality, and professionalism.

Responsibilities

• Process monthly payroll and ensure timely submission of statutory contributions (EPF, SOCSO, EIS, HRD Corp, PCB).
• Manage full employee lifecycle: recruitment, onboarding, confirmation, transfer, resignations, exits.
• Administer attendance, leave, and biometric systems; handle foreign worker admin and renewals.
• Coordinate employee engagement activities and welfare programs; promote learning and development.
• Advise management on employee relations and disciplinary matters; conduct investigations when required.
• Maintain and manage legal documents, contracts, NDAs, and confidential records.
• Liaise with government agencies (DOSH, DOE, Bomba, MOH, JTK, MITI) and other authorities.
• Issue correspondence; monitor office administration, security, welfare, and hostel cleanliness.
• Oversee pest control, hygiene, and facility maintenance with external providers.
• Manage company vehicle administration including insurance, road tax, and permits.
• Coordinate meetings and cross-functional projects; maintain proper records per policies and statute.
• Perform ad hoc assignments as directed by Management.

Skills

HR knowledge

Communication

Interpersonal skills

Time management

Problem-solving

Independence

Attention to detail

MS Office

Education

HR/Business Admin degree

Tools

MS Office

Job description

YF Packaging in Melaka is seeking an experienced HR & Administration professional to oversee payroll, employee lifecycle, attendance, and regulatory compliance. The role requires handling foreign worker admin, engagement activities, learning initiatives, and advisory support on employee relations.

You will maintain confidential records, liaise with government agencies, and manage general office administration with a focus on accuracy and deadlines.