SENIOR HR & ADMIN EXECUTIVE (5 WORKING DAYS)

YF PACKAGING SDN BHD; Malacca City; On-site; MYR 61,000 - 84,000; Full time

Job summary

YF PACKAGING SDN. BHD in Melaka is seeking a Senior HR & Admin Executive to oversee payroll, employee lifecycle and admin operations at the Merlimau Industrial Area.

The role requires a degree, 3–5 years HR/Admin experience, and strong knowledge of Malaysian labour law. Responsibilities include statutory payroll processing, recruitment, attendance management, foreign worker admin, staff engagement, and regulatory liaison.

Qualifications

• Degree or diploma in Human Resources, Business Admin, Management or related fields.
• Minimum 3–5 years HR and Admin experience preferred.
• Knowledge of Malaysian Employment Act 1955 and labour regulations.
• Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal and communication skills for all levels.
• Good organisational, planning and problem-solving abilities.
• Ability to work independently with minimal supervision; meet deadlines.
• Strong sense of responsibility and confidentiality.

Responsibilities

• Process monthly payroll and timely submission of statutory contributions (EPF, SOCSO, EIS, HRD Corp, PCB).
• Manage full employee lifecycle: recruitment, onboarding, confirmation, transfer, resignation, exit.
• Administer attendance, leave records and biometric systems.
• Handle foreign worker admin: work permits, insurance, FOMEMA registrations.
• Coordinate employee engagement activities: annual dinners, celebrations, trips, welfare.
• Promote learning and development; monitor training effectiveness.
• Advise management on employee relations and disciplinary matters.
• Conduct investigations and domestic inquiries when required.
• Maintain company documents, contracts, NDAs; liaise with government and regulatory authorities (DOSH, DOE, MITI, JTK, etc.).
• Issue official correspondence for internal and external stakeholders.
• Monitor office administration, security, welfare, and hostel cleanliness.
• Coordinate pest control, hygiene services, and maintenance with external providers.
• Manage company vehicle administration: insurance, road tax, permits.
• Coordinate meetings, special projects, and cross-functional initiatives.
• Maintain records and reports per company policies; perform ad hoc tasks.

Skills

Interpersonal skills

MS Office

Organisational ability

Independent worker

Education

HR / Admin degree or diploma

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

SENIOR HR & ADMIN EXECUTIVE (5 WORKING DAYS)

Diploma, Advanced Diploma, Bachelor's Degree, or equivalent qualification in Human Resources, Business Administration, Management, or related fields.

Minimum 3-5 years of relevant experience in Human Resources and Administration functions is preferred.

Willing to work in the Merlimau Industrial Area, Melaka.

Knowledge of Malaysian Employment Act 1955 and other relevant labour regulations.

Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Strong interpersonal and communication skills with the ability to interact effectively at all levels.

Good organizational, planning, and problem-solving abilities.

Ability to work independently with minimal supervision.

Able to meet tight deadlines while maintaining a high level of accuracy.

Strong sense of responsibility, confidentiality, and professionalism.

Job Description

Process monthly payroll and ensure timely submission of statutory contributions, including EPF, SOCSO, EIS, HRD Corp, and PCB.

Manage the full employee lifecycle, including recruitment, onboarding, confirmation, transfer, resignation, and exit processes.

Administer employee attendance, leave records, and biometric attendance systems.

Handle foreign worker administration, including work permit renewals, insurance renewals, and FOMEMA medical examination registrations.

Organize and coordinate employee engagement activities such as annual dinners, festive celebrations, company trips, and welfare programs.

Promote employee learning and development initiatives and monitor training effectiveness.

Advise management on employee relations and disciplinary matters.

Conduct investigations, domestic inquiries, and disciplinary proceedings when required.

Maintain and manage company legal documents, contracts, agreements, and confidential records.

Administer and monitor Non-Disclosure Agreements (NDAs) and related documentation.

Liaise with government agencies and regulatory authorities, including DOSH (JKKP), Department of Environment (DOE), Bomba, Ministry of Health, Labour Department (JTK), MITI, and other relevant agencies.

Issue official correspondence, letters, and documentation for internal and external stakeholders.

Monitor office administration, security, employee welfare, and hostel cleanliness management.

Conduct periodic inspections and spot checks on security personnel and facilities.

Coordinate pest control, hygiene services, and workplace maintenance activities with external service providers.

Manage company vehicle administration, including insurance renewals, road tax renewals, and permit management.

Coordinate meetings, special projects, and cross-functional initiatives as assigned.

Maintain proper records, reports, and documentation in accordance with company policies and statutory requirements.

Perform any ad hoc assignments and responsibilities as assigned by Management from time to time.

YF PACKAGING SDN. BHD is established specifically to provide expertise in the field of die-cut products, layer pads, single face sheets and many more customized converter carton related products. Our aim is to sustain a healthy and vigorous relationship with our clients via increasing our competitive edge by enhancing our product quality as well as our service quality.

We are ISO 9001:2015 and ISO 14001:2015 certified company involved in manufacturing of carton products.The YF team of professionals is highly experience and skills in the pool of converter cartons. Hence, our principle purpose is to establish converter cartons that is not only compatible with domestic usage but also meets International Standard requirement.

We also carry a venturous heart to go the extra mile to seek diverse products as well as skills that can be used to amplify and improve the existing products. This would be our survival skill that had contributed to its 20 years of growth in the industry.

YF PACKAGING SDN. BHD is established specifically to provide expertise in the field of die-cut products, layer pads, single face sheets and many more customized converter carton related products. Our aim is to sustain a healthy and vigorous relationship with our clients via increasing our competitive edge by enhancing our product quality as well as our service quality.

We are ISO 9001:2015 and ISO 14001:2015 certified company involved in manufacturing of carton products.The YF team of professionals is highly experience and skills in the pool of converter cartons. Hence, our principle purpose is to establish converter cartons that is not only compatible with domestic usage but also meets International Standard requirement.

We also carry a venturous heart to go the extra mile to seek diverse products as well as skills that can be used to amplify and improve the existing products. This would be our survival skill that had contributed to its 20 years of growth in the industry.