Senior HR & Admin Executive

The Habitat Group; Penang; On-site; MYR 60,000 - 90,000; Full time

Job summary

The Habitat Group in Penang, Malaysia, is seeking a Senior HR & Admin Executive to support the Head of HR & Admin in day-to-day operations across the Group, including payroll, compliance, recruitment, onboarding, training, and probation management.

You will handle payroll processing, liaise with HRMS vendors, prepare tax forms, manage leaves, SOCSO claims, and staff documentation, while ensuring confidential handling of employee information.

Qualifications

• Degree or masters in Human Resources, Business Administration, Management, or a related field
• 3–5 years of relevant HR & administrative experience preferred
• Sound knowledge of Malaysian employment law and statutory processes (EPF, SOCSO, LHDN, Employment Act)
• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Meticulous and well-organised, with strong attention to detail in payroll and documentation
• Discreet and trustworthy when handling confidential employee information
• Comfortable liaising across departments, with vendors, and with government authorities
• Able to stay calm under pressure and resolve issues effectively

Responsibilities

• Process and ensure the Group's monthly payroll is completed accurately and on time
• Coordinate with the HRMS vendor to resolve any system defects or issues
• Upload monthly payslips to the HRMS for staff to download
• Prepare and upload EA forms for yearly individual tax filing
• Administer leave management for non-managerial staff, foreign workers, and interns
• Process SOCSO claims for eligible staff
• Prepare offer letters for executive and non-managerial new hires, and route for the GMD's signature
• Coordinate training programs and maintain training records
• Conduct quarterly Training Needs Analysis based on HOD feedback
• Monitor probation status for non-managerial staff, including PIP tracking, extensions, and confirmations

Job description

The Senior HR & Admin Executive supports the Head of Human Resources & Admin in delivering day to day HR operations across the Group, covering payroll, statutory compliance, recruitment and onboarding support, training and probation management, employee relations, employee engagement, and performance appraisal.

Key responsibilities

• Process and ensure the Group's monthly payroll is completed accurately and on time
• Coordinate with the HRMS vendor to resolve any system defects or issues
• Upload monthly payslips to the HRMS for staff to download
• Prepare and upload EA forms for yearly individual tax filing
• Administer leave management for non-managerial staff, foreign workers, and interns
• Process SOCSO claims for eligible staff
• Prepare offer letters for executive and non-managerial new hires, and route for the GMD's signature
• Coordinate training programs and maintain training records
• Conduct quarterly Training Needs Analysis based on HOD feedback
• Monitor probation status for non-managerial staff, including PIP tracking, extensions, and confirmations

About you

• Degree or masters in Human Resources, Business Administration, Management, or a related field
• 3–5 years of relevant HR & administrative experience preferred
• Sound knowledge of Malaysian employment law and statutory processes (EPF, SOCSO, LHDN, Employment Act)
• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Meticulous and well-organised, with strong attention to detail in payroll and documentation
• Discreet and trustworthy when handling confidential employee information
• Comfortable liaising across departments, with vendors, and with government authorities
• Able to stay calm under pressure and resolve issues effectively

About us

The Habitat Group is a for-purpose company working across sustainable tourism, hospitality, and nature and culture conservation.