Senior Human Resource Executive/ Human Resource Executive - Generalist

ECO Group of Companies; Puchong; On-site; MYR 60,000 - 90,000; Full time

Job summary

ECO Group of Companies in Puchong is seeking an experienced HR Executive to manage daily HR operations and payroll, ensuring statutory compliance and smooth employee relations. The role requires hands-on involvement with government authorities and collaboration with HODs and management.

The ideal candidate has a diploma or degree in HR or related fields, at least 3 years of HR experience, and a proven ability to handle payroll and statutory requirements in Malaysia.

Qualifications

• Diploma or Degree in Human Resources, Business Administration or a related discipline.
• Minimum 3 years of relevant HR experience, preferably with HR operations exposure.
• Hands-on payroll and statutory compliance experience is advantageous.
• Good knowledge of Malaysian employment practices and statutory requirements.
• Strong communication and interpersonal skills with the ability to work with employees at different levels.
• Detail-oriented, organized and able to manage multiple HR matters within deadlines.

Responsibilities

• Oversee day-to-day HR operations and ensure compliance with Malaysian employment laws.
• Liaise with government authorities on HR-related matters, audits, and inspections.
• Handle statutory matters including LHDN, KWSP, PERKESO, ZAKAT and related submissions.
• Manage payroll processing, staff claims and benefit records.
• Maintain employee information, attendance, and HR reports.
• Support recruitment, onboarding, and employee lifecycle activities.
• Assist with offboarding, ER, performance processes and HR improvements.

Skills

Payroll processing

Statutory compliance

HR operations

Communication

Independent work

Education

Diploma/degree in HR or related

Job description

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Senior Human Resource Executive/ Human Resource Executive - Generalist

ECO Group of Companies - Puchong New Village

We are looking for an experienced and hands-on HR Executive / Senior HR Executive to join our team. This role will be responsible for the smooth running of daily HR operations, payroll, statutory compliance and employee-related matters.

The ideal candidate should be comfortable working independently, dealing with employees and government authorities, and working closely with HODs and management on HR matters.

Key Responsibilities

HR Operations & Compliance

Oversee day-to-day HR operations and ensure compliance with applicable Malaysian employment laws and statutory requirements.

Liaise with government authorities on HR-related matters, including queries, audits and inspections when required.

Manage statutory matters involving LHDN, KWSP, PERKESO, ZAKAT and other relevant requirements.

Handle employee registrations, resignations and other required notifications with the relevant authorities.

Prepare annual statutory submissions such as EA Forms, Borang E and other related documents.

Prepare internal HR communications or memos relating to government updates, policy changes and other HR matters.

Keep updated on changes in employment legislation, government requirements and HR practices, and communicate relevant updates internally.

Payroll & Employee Benefits

Coordinate and ensure the monthly payroll is processed accurately and on time.

Handle staff claims, allowances, hardship claims and other employee-related payments according to company policies and approval procedures.

Maintain employee benefit records, including medical and insurance coverage.

Process benefit changes and prorated adjustments for new joiners and employees leaving the organization.

HR Administration & Reporting

Maintain accurate and up-to-date employee information, attendance and leave records in the HR system.

Prepare monthly HR reports and other ad-hoc reports required by management.

Manage employee movement documentation, including confirmation, promotion, transfer, secondment and re-designation.

Ensure proper documentation and timely updates for all employee-related changes.

Recruitment & Onboarding

Support recruitment activities when required, including job postings, candidate sourcing and interviews.

Coordinate onboarding arrangements, documentation and orientation for new employees.

Employee Lifecycle & Offboarding

Manage the employee lifecycle from joining through separation.

Coordinate resignation and exit processes, including exit interviews and relevant separation documentation.

Work closely with HODs, Finance, IT, Admin and other departments, as well as relevant government authorities, to ensure a smooth and timely offboarding process.

Employee Relations & Performance

Handle day-to-day employee relations matters, including grievances, conflicts and disciplinary issues.

Support performance management, employee appraisal and conduct-related matters.

Work closely with HODs and line managers to address employee issues and ensure adherence to company policies and standards.

Participate in Group employee relations activities (ER) and initiatives where required.

Training & HR Improvement

Support training and development initiatives to improve employee capabilities.

Review and improve HR processes, SOPs and systems to enhance efficiency and effectiveness.

Requirements

Diploma or Degree in Human Resources, Business Administration or a related discipline.

Minimum 3 years of relevant HR experience, preferably with strong exposure to HR Operations.

Hands-on experience in payroll and statutory compliance will be highly advantageous.

Good knowledge of Malaysian employment practices and statutory requirements.

Strong communication and interpersonal skills with the ability to work with employees at different levels.

Strong organizational and time management skills, with the ability to priorities multiple tasks and meet tight deadlines.

Able to work effectively in a fast-paced and dynamic environment while maintaining accuracy, particularly when handling payroll and statutory matters.

Detail-oriented, organized and able to manage multiple HR matters within deadlines.

Able to work independently while collaborating effectively with HODs, management and other departments.