Senior HR & Admin Executive

Jing Wei Hirain Automotive Electronics Malaysia Sdn Bhd; Kuala Lumpur; On-site; MYR 67,000 - 100,000; Full time

Job summary

Jing Wei Hirain Automotive Electronics Malaysia Sdn Bhd is seeking an Admin/HR professional to liaise with Malaysian government agencies, manage licenses and visas, and support payroll and HR operations.

You will oversee office administration, facilities, procurement, and vendor negotiations while ensuring compliance with local labor laws and internal policies. Mandarin is a bonus for internal communication.

Qualifications

• Degree or above in Business Administration, Human Resources, Finance, or a related field.
• Minimum 3–5 years of experience in an Admin/HR role with proven experience dealing with Malaysian government bodies.
• Fluent in English and Bahasa Malaysia (both written and spoken).
• Ability to speak Mandarin is a significant advantage for internal communication.
• Proficient in Microsoft Office
• Basic knowledge of accounting principles and Malaysian Labor Law (Employment Act 1955).
• High integrity, meticulous in record-keeping, and a strong problem solver.

Responsibilities

• Act as liaison with government bodies for licenses, permits, and expatriate work visas.
• Maintain payroll, leave management, recruitment, and employee engagement activities.
• Oversee admin, facilities management, procurement, and vendor negotiations.
• Ensure systematic filing of invoices, receipts, and supporting documents; simple bookkeeping for internal reporting.

Skills

English

Bahasa Malaysia

Mandarin

Microsoft Office

Problem solving

Record-keeping

Integrity

Education

Degree in Business Administration

Job description

Act as the point of contact for Malaysian government agencies (e.g., MIDA, MITI, DBKL, LHDN, KWSP, and Immigration/ESD).

Handle the application, renewal, and tracking of business licenses, permits, and expatriate work visas.

Stay updated on local policy changes to ensure company operations remain fully compliant.

2. Event Management & Budgeting

Lead the planning and execution of corporate events.

Develop comprehensive budget proposals for each project.

Manage daily operational expenses, including petty cash and staff claims.

Ensure systematic filing of invoices, receipts, and supporting documents.

Maintain accurate cash flow records and simple bookkeeping for internal reporting.

3. Admin & Facilities

Oversee day-to-day office operations, facilities management, and vendor negotiations.

Manage procurement of office supplies and maintain an updated asset registry.

4. HR Operations Support

Assist with payroll preparation, leave management, recruitment, and organizing employee engagement activities.

Key Requirements

• Degree or above in Business Administration, Human Resources, Finance, or a related field.
• Minimum 3–5 years of experience in an Admin/HR role with proven experience dealing with Malaysian government bodies.
• Fluent in English and Bahasa Malaysia (both written and spoken).
• Ability to speak Mandarin is a significant advantage for internal communication.
• Proficient in Microsoft Office
• Basic knowledge of accounting principles and Malaysian Labor Law (Employment Act 1955).
• High integrity, meticulous in record-keeping, and a strong problem solver.

Founded in 2003,Beijing Jingwei HiRain Technologies Co., Inc. (688326.SH) is a leading global provider of automotive electronic systems, advanced technical services, and intelligent mobility solutions. Headquartered in Beijing, HiRain operates extensive R&D centers, service hubs, and modern manufacturing facilities across China, North America, Europe, and Southeast Asia—including our key manufacturing expansion in Malaysia.

Guided by our core principles of "Value Innovation and Customer Focus,"we deliver reliable, high-performance technologies to top-tier global automotive OEMs and Tier 1 suppliers.

Founded in 2003,Beijing Jingwei HiRain Technologies Co., Inc. (688326.SH) is a leading global provider of automotive electronic systems, advanced technical services, and intelligent mobility solutions. Headquartered in Beijing, HiRain operates extensive R&D centers, service hubs, and modern manufacturing facilities across China, North America, Europe, and Southeast Asia—including our key manufacturing expansion in Malaysia.

Guided by our core principles of "Value Innovation and Customer Focus,"we deliver reliable, high-performance technologies to top-tier global automotive OEMs and Tier 1 suppliers.