Senior Facilities Ops Admin — Exec Support & Events

Intel Corporation; Malaysia; On-site; MYR 67,000 - 100,000; Full time

Job summary

Intel Corporation in Penang, Malaysia, is seeking an experienced Administrative Assistant to support the APTM Facilities Operations team. You will manage calendars, coordinate meetings, plan events, and prepare reports and correspondence in a fast-paced environment.

The role requires a diploma with extensive administrative experience, proficiency with Microsoft Office, and a proven ability to handle travel, meetings, and confidential information while maintaining organized records.

Qualifications

• Diploma in administrative or relevant certification and 15+ years of admin experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience managing calendars, travel, and expense reporting; able to organize meetings and events.

Responsibilities

• Manage calendars, schedule appointments, and prevent conflicts for efficient time management.
• Coordinate conference room bookings and plan internal events.
• Support hiring activities including requisitions, interviews, onboarding logistics, and updating org info.
• Prepare communications (memos, emails, invoices, reports) and maintain filing systems.
• Provide real-time scheduling support and assist with leadership events and travel arrangements.
• Monitor office supplies and procurement to maintain workplace readiness.
• Generate reports and presentations, edit documents, and support project activities.
• Serve as information resource for policies and updates.
• Navigate fast-paced environments with evolving priorities.

Skills

Calendar management

Meeting coordination

Travel arrangement

Expense reporting

Communication

Attention to detail

Education

Diploma in administrative or relevant certification

Tools

Microsoft Office

Job description

Intel Corporation in Penang, Malaysia, is seeking an experienced Administrative Assistant to support the APTM Facilities Operations team. You will manage calendars, coordinate meetings, plan events, and prepare reports and correspondence in a fast-paced environment.

The role requires a diploma with extensive administrative experience, proficiency with Microsoft Office, and a proven ability to handle travel, meetings, and confidential information while maintaining organized records.