APTM Facilities Operations Senior Administrative Assistant

Intel Corporation; Seberang Perai; On-site; MYR 60,000 - 80,000; Full time

Job summary

Intel in Malaysia is seeking an experienced Administrative Assistant for the APTM Facilities Operations team. You will manage calendars, coordinate meetings, organize events, and prepare reports and correspondence to keep daily operations running smoothly.

The role requires strong Microsoft Office skills, calendar and travel coordination, and meticulous document management in a fast-paced environment where confidentiality matters.

Qualifications

• Diploma or relevant certification required.
• Strong proficiency with Word, Excel, PowerPoint, Outlook.
• Experience managing calendars and travel arrangements.
• Ability to organize meetings and events efficiently.

Responsibilities

• Manage calendars and schedule appointments with conflict prevention.
• Coordinate conference room bookings and internal events.
• Assist with hiring activities and onboarding logistics.
• Prepare memos, emails, invoices, and reports; maintain filing systems.

Skills

Calendar management

Meeting coordination

Event planning

Travel arrangements

Expense reporting

Reporting & presentations

Education

Diploma in administrative or relevant certification

Tools

Microsoft Office

Job description

Job Details: Job Description: The Role and Impact

As an Administrative Assistant for APTM Facilities Operations organization, you will play a critical role in ensuring the smooth operation of daily activities for individuals and teams within Intel. Your day-to-day responsibilities will include managing calendars, coordinating meetings, organizing events, and preparing reports and correspondence. By enabling efficient operations and supporting various organizational needs, you will contribute to Intel's ongoing success.

Business group You will be part of Intel Foundry APTM Facilities Operations team, which focuses on creating a productive and seamless work environment for employees. This group supports Intel's broader mission by ensuring the efficient execution of administrative and operational tasks that drive collaboration and organizational effectiveness.

Key Responsibilities

• Manage calendars, schedule appointments, and prevent conflicts to ensure efficient time management.
• Coordinate and maintain conference room bookings, as well as plan and execute internal events such as offsite meetings and team-building activities.
• Support hiring activities such as opening requisitions, coordinating interviews, onboarding logistics, and updating organizational information.
• Prepare communications, such as memos, emails, invoices, and reports, while maintaining filing systems for organized documentation.
• Provide real-time scheduling support, leadership events, FTF sessions, executive visits, handle travel arrangements and expense submission for leader.
• Monitor office supply inventory, anticipate needs, and manage procurement processes to maintain workplace readiness.
• Generate reports and presentations, organize and edit documents, and support project-related activities as needed.
• Serve as an information resource and communication channel for policies, procedures, and organizational updates.
• Effectively navigate dynamic and fast-paced environments where priorities, timelines, and requirements may evolve rapidly.
• Maintain composure, confidentiality, and attention to detail in situations requiring discretion, rapid response, and effective problem-solving.

Qualifications

Minimum Qualifications

• Diploma in administrative or relevant certification with a minimum of 15 years or more administrative assistant work experience.
• Proficiency in office productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience managing calendars, coordinating travel arrangements, and handling expense reporting processes.
• Demonstrated ability to organize meetings, events, and conference room schedules effectively.

Preferred Qualifications

• Proven ability to handle high-pressure situations and adapt to changing priorities with professionalism.
• Strong communication skills, including the ability to draft, edit, and present reports and written documentation.
• Detail-oriented approach to managing schedules, logistics, and organizational processes.

Your contributions will help us foster collaboration across teams, enabling Intel to continue driving innovation and maintaining excellence in our operations.

Job Type: Experienced Hire Shift: Shift 1 (Malaysia) Primary Location: Malaysia, Penang Additional Locations:

Posting Statement: All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.

Position of Trust N/A

Work Model for this Role This role will require an on-site presence.

Job posting details (such as work model, location or time type) are subject to change.

ADDITIONAL INFORMATION: Intel is committed to Responsible Business Alliance (RBA) compliance and ethical hiring practices. We do not charge any fees during our hiring process. Candidates should never be required to pay recruitment fees, medical examination fees, or any other charges as a condition of employment. If you are asked to pay any fees during our hiring process, please report this immediately to your recruiter. Intel’s official careers website. Find your next job and take on projects that shape tomorrow’s technology.