General Affairs & Office Operations Specialist

Advantest Corporation; Malaysia; On-site; MYR 60,000 - 90,000; Full time

Job summary

Advantest Corporation in Penang, Malaysia seeks a Workplace Services professional to handle admin, purchasing, vendor management and facilities coordination.

You will manage invoices, vendor setups, PR processes, travel arrangements and events, while maintaining contracts and office operations. Requires a diploma/degree in Business Admin with strong English skills and MS Office proficiency.

Qualifications

• Diploma or Degree in Business Admin is required.
• Proficient in written and spoken English; additional languages are a plus.
• Strong MS Office skills (Excel, Word, Outlook) and basic computer operations.
• Good interpersonal skills and ability to work with minimal supervision.

Responsibilities

• Compile invoices and delivery orders for processing.
• Scan invoices and update the master list regularly.
• Track monthly vendor invoices to ensure timely processing.
• Follow up on vendor payments as required.
• Set up new vendors, including preparing Vendor Approval forms and CSR letters.
• Initiate Purchase Requisition (PR) processes and manage approval workflows.
• Issue Non-Purchase Orders when necessary.
• Maintain and update contracts and related documentation.
• Oversee outsourcing, vehicle rental and tenancy agreements development and management.
• Coordinate employee travel arrangements, including flight and hotel bookings.
• Provide backup support to the ASM General Affairs Officer.
• Coordinate facility maintenance and company events.
• Ensure office cleanliness and manage hospitality arrangements.
• Perform other duties as assigned.

Skills

MS Office

English proficiency

Interpersonal skills

Independent worker

Education

Diploma or Degree in Business Admin

Tools

MS Excel

MS Word

Outlook

Job description

Advantest Corporation in Penang, Malaysia seeks a Workplace Services professional to handle admin, purchasing, vendor management and facilities coordination.

You will manage invoices, vendor setups, PR processes, travel arrangements and events, while maintaining contracts and office operations. Requires a diploma/degree in Business Admin with strong English skills and MS Office proficiency.