Executive Administration Specialist — Operations & Travel

Entegris; Kulim; On-site; MYR 45,000 - 73,000; Full time

Benefits offered by this job

Competitive bonuses

Health insurance

17 public holidays

PTO (Paid Time Off)

Education assistance

Culture of excellence

Job summary

Entegris in Kulim Hi Tech Park, Malaysia, seeks an experienced Specialist, Administration to provide efficient administrative support to Plant Management Group. You will handle reports, presentations, travel bookings, and visitor logistics while coordinating with top management and technical staff.

The role requires strong English communication, 3–5 years of office experience, and proficiency in MS Office. Candidates should be tech-savvy and capable of multitasking in a fast-paced environment.

Qualifications

• Diploma/Degree in Business Administration or related field.
• 3–5 years of administrative or office support experience.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Tech-savvy with the ability to quickly adapt to new software and digital tools.
• Strong command of English, both written and verbal.

Responsibilities

• Provide comprehensive administrative support to departmental managers, including preparing reports, developing presentation materials, and managing meeting schedules.
• Handle travel arrangements (flight and hotel bookings) and coordinate visitor logistics.
• Interface with all levels of the organization to resolve administrative matters efficiently.
• Oversee front office operations and assist with vendor promotions and office supply management.
• Ensure compliance with ISO standards, RBA, OSHA, and health and safety regulations.

Skills

Interpersonal communication

Organizational skills

Time management

Attention to detail

Problem solving

Independent work

Education

Diploma/Degree in Business Administration or related field

Tools

Microsoft Office (Word, Excel, PowerPoint)

Tech-savvy / adaptability to new software

Job description

Entegris in Kulim Hi Tech Park, Malaysia, seeks an experienced Specialist, Administration to provide efficient administrative support to Plant Management Group. You will handle reports, presentations, travel bookings, and visitor logistics while coordinating with top management and technical staff.

The role requires strong English communication, 3–5 years of office experience, and proficiency in MS Office. Candidates should be tech-savvy and capable of multitasking in a fast-paced environment.