Senior / Executive, Human Resources & Administration

MASCOT ENGINEERING & CONSTRUCTION SDN BHD; Pasir Gudang; On-site; MYR 60,000 - 96,000; Full time

Job summary

MASCOT ENGINEERING & CONSTRUCTION SDN BHD is seeking a Senior/Executive, Human Resources & Administration to manage full-cycle recruitment, payroll, and HR operations. You will handle end-to-end hiring, payroll processing, employee lifecycle administration, and ensure regulatory compliance.

You will also oversee facilities, foreign worker administration, and general office operations while promoting employee engagement and training programs.

Qualifications

• Experience in full-cycle recruitment and payroll management.
• Experience with employee lifecycle administration and HR operations.
• Knowledge of government regulations and company policies.

Responsibilities

• Implement full-cycle recruitment process from requirement gathering to posting ads and screening.
• Collaborate with heads to define job roles and candidate profiles.
• Manage offers, joining dates, and issue letters.
• Prepare weekly recruitment reports with data analysis and metrics.
• Facilitate onboarding and training on policies and systems.
• Oversee employee lifecycle including hires, probation, transfers, promotions, resignations.
• Organize employee engagement activities and wellness initiatives.
• Maintain accurate employee files and attendance records.
• Manage payroll processing including attendance, allowances, and bonuses.

Skills

Full-cycle recruitment

Payroll management

Employee lifecycle

HR operations

Training programs

Compliance knowledge

Employee engagement

Tools

Payroll software

HRIS

Job description

Senior / Executive, Human Resources & Administration

MASCOT ENGINEERING & CONSTRUCTION SDN BHD

This role encompasses full-cycle recruitment, payroll management, employee lifecycle administration, and HR operations. You will manage end-to-end hiring processes, oversee payroll processing and statutory contributions, facilitate employee engagement and training programs, and ensure compliance with company policies and government regulations. The role also includes facility management, foreign worker administration, and general office operations.

Key responsibilities

Implement the full-cycle recruitment process, including collecting departmental hiring requirements, drafting and posting job advertisements, screening candidates, conducting initial interviews, and scheduling subsequent interview rounds

Collaborate with department heads to define job roles and candidate profiles for positions

Manage candidate selection, negotiate job offers, confirm joining dates, and issue offer letters

Prepare weekly recruitment reports, including data analysis and key metrics

Facilitate onboarding processes, including orientation and training on company policies and systems

Oversee employee life cycle management, including hiring, probation reviews, transfers, promotions, and resignations

Organize employee engagement programs, such as team-building activities, annual celebrations, and wellness initiatives

Maintain accurate and updated employee files, including employment contracts, confidentiality agreements, probation agreements, and performance documentation

Monitor and maintain attendance records, including leave, overtime, and absenteeism data, ensuring compliance with company policies

Manage payroll processing with HR Payroll system verifying attendance data, calculating allowances, and managing performance bonuses

About you

Ability to implement improvements to payroll processes and systems to increase efficiency and accuracy

Capability to handle disciplinary issues, grievances, domestic inquiry and dispute mediation in compliance with company policies and government regulations

Ability to provide guidance and advice to managers and employees on HR-related matters, such as compensation, benefits, workforce planning, and performance improvement plans

Proactive in identifying areas of improvement in existing processes and implementing necessary changes to establish good HR practices

Experience with foreign workers management including renewal, FOMEMA, hostel, hiring and return process

Experience managing statutory contributions such as EPF, SOCSO, and EIS, ensuring timely registration, updates, and payments

Capability to coordinate employee training programs, including administrative, financial, and professional conduct training

Experience working with management to develop and implement effective HR policies, procedures, and best practices

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Human Resources Executive?
• Which of the following types of qualifications do you have?
• Do you have Payroll Management experience?

What can I earn as a Human Resources Executive