Senior Executive Assistant (Cantonese Speaking)

BRIGHTEN BUSINESS CONSULTING SDN. BHD.; Kuala Lumpur; On-site; MYR 90,000 - 130,000; Full time

Job summary

Brighten Business Consulting seeks a Senior Executive Assistant (Cantonese speaking) in Malaysia to support the Chief Marketing Officer with executive and personal tasks. You will manage calendars, coordinate meetings and travel, and handle confidential information with discretion.

You will also conduct market research, prepare summaries and proposals, and liaise with partners and vendors across Southeast Asia.

Qualifications

• At least 5 years of relevant experience in executive support, office administration, operations or business development coordination.
• Excellent English communication for correspondence, research and business coordination.
• Spoken Cantonese required for direct communication with the executive in supporting daily schedules, meetings and follow-ups.
• Ability to read and write Chinese to handle Chinese-language correspondence and documents.
• Excellent organisation, documentation and follow-through.
• Proactive, resourceful approach and the ability to stay calm when priorities change.
• Careful attention to accuracy, presentation and professional etiquette.
• Confidence using Microsoft Office and Google Workspace.
• Experience in property, architecture, hospitality, flexible workspace or technology is an advantage.
• Experience supporting founders or senior leaders is an advantage.

Responsibilities

• Manage professional and personal calendars, meetings, travel and appointments
• Coordinate investor calls, site visits and leadership meetings
• Handle personal logistics, including events, household appointments and travel bookings
• Prepare correspondence, agendas, briefing notes, minutes and action trackers
• Coordinate daily office matters, maintain records and track expenses and reimbursements
• Research markets and business topics; prepare clear summaries, presentations and proposals
• Liaise professionally with colleagues, partners and vendors
• Support business outreach, partnerships and relationship management
• Handle confidential business and personal information with discretion

Skills

Cantonese speaking

English communication

Chinese reading/writing

Microsoft Office

Google Workspace

Organization

Attention to detail

Discretion

Calendar management

Tools

Microsoft Office Suite

Google Workspace

Job description

Senior Executive Assistant (Cantonese Speaking)

The best Executive Assistants bring clarity to busy schedules, turn discussions into action and keep important details from slipping through.

We are hiring for a Senior Executive Assistant for a client operating across flexible workspace, property, hospitality, technology and business support services.

Working directly with the Chief Marketing Officer, you will combine executive and personal support with operational coordination and business research. The role offers exposure to leadership priorities and business activities across Southeast Asia.

Key responsibilities

• Manage professional and personal calendars, meetings, travel and appointments
• Coordinate investor calls, site visits and leadership meetings
• Handle personal logistics, including events, household appointments and travel bookings
• Prepare correspondence, agendas, briefing notes, minutes and action trackers
• Coordinate daily office matters, maintain records and track expenses and reimbursements
• Research markets and business topics; prepare clear summaries, presentations and proposals
• Liaise professionally with colleagues, partners and vendors
• Support business outreach, partnerships and relationship management
• Handle confidential business and personal information with discretion

About you

• At least 5 years of relevant experience in executive support, office administration, operations or business development coordination
• Strong English communication skills required for correspondence, research and business coordination
• Spoken Cantonese required for direct communication with the executive in supporting daily schedules, meetings and follow-ups
• Ability to read and write Chinese required to handle Chinese-language correspondence and documents
• Excellent organisation, documentation and follow-through
• Proactive, resourceful approach and the ability to stay calm when priorities change
• Careful attention to accuracy, presentation and professional etiquette
• Confidence using Microsoft Office and Google Workspace
• Experience in property, architecture, hospitality, flexible workspace or technology is an advantage
• Experience supporting founders or senior leaders is an advantage

Elevate Your Career with Brighten Business Consulting – A Future of Endless Possibilities

Welcome to Brighten Business Consulting, a Hong Kong-based leader in web design, digital advertising, and bespoke software solutions since 2007. With a diverse clientele spanning Hong Kong, China, Australia, and Europe, we are proud to be a trusted partner for businesses worldwide. Our journey brought us to Malaysia in 2019, where we established our first branch in the vibrant Medan Connaught Center Point, Kuala Lumpur. In 2023, we celebrated another milestone with the grand opening of our second branch at Sunway Velocity Cheras.

Brighten your future with Brighten Business Consulting.

Elevate Your Career with Brighten Business Consulting – A Future of Endless Possibilities