Personal Executive Assistant

BRIGHTEN BUSINESS CONSULTING SDN. BHD.; Petaling Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

BRIGHTEN BUSINESS CONSULTING SDN. BHD. is seeking a proactive Personal Assistant / Executive Assistant to support senior leadership in both business and personal matters.

The role goes beyond traditional admin duties, managing executives’ schedules, coordinating activities, supporting operations, conducting research, and assisting with business development. Ideal candidates have 5–7 years of executive support experience, fluency in English, Chinese, and Cantonese, and strong proficiency in

Qualifications

• 5-7 years of experience in executive support, office operations, or business development coordination.
• Background in property, architecture, hospitality, or operations-focused industries is an advantage.
• Fluent in English, Chinese and Cantonese.
• Proficient in Google Workspace, Microsoft Office, and productivity tools.
• Resourceful, proactive, and able to work in a dynamic environment.

Responsibilities

• Provide executive support by managing calendars, meetings, communications, travel arrangements, and confidential matters.
• Coordinate leadership meetings, investor calls, site visits, and follow-up actions.
• Prepare reports, presentations, proposals, meeting materials, and business documents.
• Support daily office operations, documentation, expense tracking, and administrative tasks.
• Conduct research and assist with business development activities, partnerships, and special projects.
• Collaborate with internal teams, external partners, and vendors to ensure smooth coordination.

Skills

Executive support

Calendar management

Multilingual communication

Discretion & confidentiality

Education

Diploma or Degree in Business Administration or related fields

Tools

Google Workspace

Microsoft Office

Job description

Our client is a growing company operating across the property, hospitality, and technology sectors, with a focus on developing and managing innovative spaces and business solutions.

The company offers a dynamic and fast-paced working environment, providing opportunities to work closely with senior leadership and support business growth initiatives across Southeast Asia.

About the Role

We are looking for a proactive and organized Personal Assistant / Executive Assistant to support senior leadership in both business and personal matters.

This role goes beyond traditional administrative duties and involves managing executive schedules, coordinating business activities, supporting operations, conducting research, and assisting with business development initiatives. The ideal candidate is detail-oriented, trustworthy, and able to handle confidential matters professionally.

Key Responsibilities

• Provide executive support by managing calendars, meetings, communications, travel arrangements, and confidential matters
• Coordinate leadership meetings, investor calls, site visits, and follow-up actions
• Prepare reports, presentations, proposals, meeting materials, and business documents
• Support daily office operations, documentation, expense tracking, and administrative tasks
• Conduct research and assist with business development activities, partnerships, and special projects
• Collaborate with internal teams, external partners, and vendors to ensure smooth coordination

Job Requirements

• Diploma or Degree in Business Administration or related fields
• 5-7 years of experience in executive support, office operations, administration, or business development coordination
• Background in property, architecture, hospitality, or operations-focused industries is an advantage
• Fluent in English, Chinese, and Cantonese
• Proficient in Google Workspace, Microsoft Office, and productivity tools
• Resourceful, proactive, and able to work in a dynamic environment

Preferred / Bonus Skills

• Experience with partner development in real estate, hospitality, and/or tech
• Knowledge of commercial leasing, facilities, or tenant management systems
• Multilingual (especially SEA languages: Thai, Vietnamese, Bahasa Indonesia)
• Experience working directly with founders or senior leadership in a startup

Office Locations:Kota Damansara, Bandar Utama, or Bangsar South
Annual Leave:Starting from 14 days
Working hour: 9am - 6pm