Senior Document Control & Admin Specialist

SIN HENG CHAN (MALAYA) BERHAD; Kuala Lumpur; On-site; MYR 42,000 - 65,000; Full time

Benefits offered by this job

Medical benefits

Hospitalization benefits and insurance

Parking (subject to availability)

Nearby Semantan MRT Station

Job summary

SIN HENG CHAN (MALAYA) BERHAD is seeking an organized documents and records administrator to manage filing systems, archiving, and data accuracy across the company. The role involves maintaining document controls, coordinating submissions, and ensuring confidentiality and compliance with audits.

You will handle daily administrative tasks, support meeting preparation, and assist the supervisor with various duties.

Qualifications

• Diploma or Degree in Business Administration, Office Management, Records or Information Management, or a related field.

Responsibilities

• Record, distribute and archive documents with proper naming, numbering and version control.
• Keep the latest approved documents available and archive outdated versions.
• Coordinate document submissions and retrieval with internal and external parties and follow up on approvals and deadlines.
• Keep documents secure and confidential, control access and provide records for reviews, audits and inspections.
• Prepare correspondence, reports, forms and meeting documents, and assist with meeting arrangements.
• Handle courier and document deliveries, office records and supplies, and track submissions and renewals.
• Update data accurately in company records and systems, and assist with other duties assigned by the superior or management.

Skills

Microsoft Office

Education

Diploma/Degree in Business Admin or Records Management

Tools

Document management systems

Job description

SIN HENG CHAN (MALAYA) BERHAD is seeking an organized documents and records administrator to manage filing systems, archiving, and data accuracy across the company. The role involves maintaining document controls, coordinating submissions, and ensuring confidentiality and compliance with audits.

You will handle daily administrative tasks, support meeting preparation, and assist the supervisor with various duties.