admin & document controller

ingenium Advance Sdn Bhd; Selangor; On-site; MYR 39,000 - 61,000; Full time

Benefits offered by this job

Competitive salary

Career development opportunities

Job summary

ingenium Advance Sdn Bhd is seeking an admin & document controller in Selangor to manage and control company records and documents. The role is full-time and based in Selangor, with responsibilities spanning administrative tasks and document management essential to smooth operations.

You will organize filing systems, process incoming documents, prepare reports, and support document control procedures while collaborating with teams to improve processes.

Qualifications

• Proven experience in a records management or document control role.
• Strong organisational and attention to detail skills.
• Proficient in Microsoft Office Suite to create and manage documents.
• Excellent communication and interpersonal skills; able to work with cross-functional teams.
• Proactive problem-solving mindset and ability to prioritise tasks.
• Knowledge of document control best practices and industry regulations.

Responsibilities

• Organize and maintain the filing system, physical and electronic, for easy retrieval.
• Receive, sort, and distribute incoming documents to appropriate departments.
• Assist in preparation and distribution of reports, presentations and other documents.
• Support in implementing and maintaining document control procedures and policies.
• Collaborate with team members to improve document management processes.
• Perform other administrative tasks to support operations.

Skills

Organisational skills

Attention to detail

Communication

Team collaboration

Problem-solving

Document control

Microsoft Office

Tools

Microsoft Office

Job description

As an admin & document controller at Ingenium Advance Sdn Bhd, you will play a crucial role in ensuring the efficient management and control of the company's records and documents. This full-time position is based in Selangor and will involve a variety of administrative and document-related responsibilities that are essential to the smooth operation of the business.

What you’ll be doing

• Organize and maintain the company's filing system, both physical and electronic, to ensure easy retrieval of important documents
• Receive, sort, and distribute incoming documents and correspondence to the appropriate departments or individuals
• Assist in the preparation and distribution of various reports, presentations, and other business documents
• Provide support in the implementation and maintenance of document control procedures and policies
• Collaborate with team members to identify and implement improvements to document management processes
• Perform other administrative tasks as required to support the overall operations of the company

What we’re looking for

• Proven experience in a similar records management or document control role, preferably within the administration and office support industry
• Strong organisational and attention to detail skills, with the ability to maintain accurate and well-organised records
• Proficient in the use of office software, such as Microsoft Office Suite, to create and manage documents
• Excellent communication and interpersonal skills, with the ability to work collaboratively with cross-functional teams
• A proactive, problem-solving mindset and the ability to prioritise tasks effectively
• Knowledge of document control best practices and relevant industry regulations

What we offer

• Competitive salary and benefits package
• Opportunities for career development and skills training