Sales Admin & Document Control Coordinator

PROFESSIONAL TESTING SERVICES SDN.BHD; Gelang Patah; Presencial; MYR 36.000 - 51.000; Jornada completa

Descripción de la vacante

PROFESSIONAL TESTING SERVICES SDN.BHD in Malaysia is seeking a detail-oriented Document Control Clerk to support our laboratory documentation processes. You will collect, verify, and file documents, and ensure accurate handover to accounts and customers.

Responsibilities include maintaining the Document Management System, reconciling reports with purchase/sales orders, coordinating couriered reports, and liaising with clients.

Formación

• SPM/Certificate/ Diploma in Business Administration, Records Management, or related field.
• Minimum 1-2 years of experience in document control, administration, or records management.
• ISO standards knowledge (e.g., ISO 9001 document control procedures) is preferred.
• Proficient in organizing, filing, and maintaining electronic and physical documents.
• Ability to identify inconsistencies or errors in documentation.
• Strong communication and interpersonal skills.
• Proficiency in MS Office.

Responsabilidades

• Collect and tally completed documents against work orders and quotations.
• Upload checked documents to the Document Management System.
• Reconcile reports, POs and SOs; hand over to Accounts for invoicing.
• Monitor outstanding jobs and follow up with Test Department to close jobs promptly.
• Verify customer payment status with Accounts Receivable before delivering reports.
• File hard copies properly and dispose of retained documents per retention policy.
• Create new client details in the Document Management System.
• Arrange courier service to dispatch reports.
• Liaise with clients for report handover.

Conocimientos

Attention to detail

Communication skills

Interpersonal skills

Analytical mindset

MS Office proficiency

Documentation management

Educación

Business Administration Diploma

Records Management Certification

Herramientas

Document Management System

Descripción del empleo

PROFESSIONAL TESTING SERVICES SDN.BHD in Malaysia is seeking a detail-oriented Document Control Clerk to support our laboratory documentation processes. You will collect, verify, and file documents, and ensure accurate handover to accounts and customers.

Responsibilities include maintaining the Document Management System, reconciling reports with purchase/sales orders, coordinating couriered reports, and liaising with clients.