Admin/Document Controller Executive

SIN HENG CHAN (MALAYA) BERHAD; Kuala Lumpur; On-site; MYR 42,000 - 65,000; Full time

Benefits offered by this job

Medical benefits

Hospitalization benefits and insurance

Parking (subject to availability)

Nearby Semantan MRT Station

Job summary

SIN HENG CHAN (MALAYA) BERHAD is seeking an organized documents and records administrator to manage filing systems, archiving, and data accuracy across the company. The role involves maintaining document controls, coordinating submissions, and ensuring confidentiality and compliance with audits.

You will handle daily administrative tasks, support meeting preparation, and assist the supervisor with various duties.

Qualifications

• Diploma or Degree in Business Administration, Office Management, Records or Information Management, or a related field.

Responsibilities

• Record, distribute and archive documents with proper naming, numbering and version control.
• Keep the latest approved documents available and archive outdated versions.
• Coordinate document submissions and retrieval with internal and external parties and follow up on approvals and deadlines.
• Keep documents secure and confidential, control access and provide records for reviews, audits and inspections.
• Prepare correspondence, reports, forms and meeting documents, and assist with meeting arrangements.
• Handle courier and document deliveries, office records and supplies, and track submissions and renewals.
• Update data accurately in company records and systems, and assist with other duties assigned by the superior or management.

Skills

Microsoft Office

Education

Diploma/Degree in Business Admin or Records Management

Tools

Document management systems

Job description

Keep physical and electronic files, document registers and tracking records accurate, organised and easy to retrieve.

Record, distribute and archive documents with proper naming, numbering and version control.

Keep the latest approved documents available and archive outdated versions.

Coordinate document submissions and retrieval with internal and external parties and follow up on approvals and deadlines.

Keep documents secure and confidential, control access and provide records for reviews, audits and inspections.

Prepare correspondence, reports, forms and meeting documents, and assist with meeting arrangements.

Handle courier and document deliveries, office records and supplies, and track submissions and renewals.

Update data accurately in company records and systems, and assist with other duties assigned by the superior or management.

Requirements:

Diploma or Degree in Business Administration, Office Management, Records or Information Management, or a related field.

Minimum of 2–3 years’ experience in the same job function: administration, document control or records management.

Proficient in Microsoft Word, Excel, PowerPoint, Outlook and Microsoft 365. Knowledge of electronic filing or document management systems is an advantage.

Good spoken and written English and Bahasa Malaysia.

Must be organised, accurate and attentive to detail, with good filing and record-keeping skills.

Able to prioritise work, meet deadlines, work independently and coordinate well with others.

Must be responsible, trustworthy and maintain strict confidentiality.

EPF, SOCSO, SIP

Medical benefits, hospitalization benefits and insurance coverage

Working 5 days (Monday – Friday)

Parking (subject to availability)

Nearby Semantan MRT Station

Conducive working environment

Competitive salary and remuneration

Sin Heng Chan (Malaya) Berbad is a diversified agri-based group of companies. The group is principally involved in oil palm plantation related activities. Our company has dedicated employees working together towards a common goal of achieving excellence. We are a company focused on talent development to help build our expanding business. We are a medium size public listed company involved in oil palm plantation.

Sin Heng Chan (Malaya) Berbad is a diversified agri-based group of companies. The group is principally involved in oil palm plantation related activities. Our company has dedicated employees working together towards a common goal of achieving excellence. We are a company focused on talent development to help build our expanding business. We are a medium size public listed company involved in oil palm plantation.