Senior Coordinator Account Payable (Contract)

Hapag-Lloyd; Selangor; On-site; MYR 67,000 - 100,000; Part time

Job summary

Jora Malaysia is seeking a Senior Coordinator Accounts Payable on a contract basis to manage end-to-end AP activities across the region. You will oversee invoice validation, approvals, and timely payments while ensuring internal controls and KPI targets are met.

The role emphasizes process standardisation, automation, and collaboration with finance teams to improve accuracy and efficiency within SAP FI/MM environments.

Qualifications

• Degree or diploma in Accounting, Finance, Business Administration or related discipline.
• 2–3 years in finance/accounts payable experience.
• Experience in Accounts Payable, Procure-to-Pay, payment operations.
• Knowledge of SAP FI/MM and vendor data reconciliations.
• Fluent in English, both written and spoken.
• Shipping/Transportation/logistics experience is a plus.

Responsibilities

• Oversee end-to-end Accounts Payable process from invoice receipt to payment.
• Track invoice volumes, ageing, and payment deadlines.
• Coordinate resolution of PO mismatches and missing approvals.
• Monitor vendor disputes, rebates, and supplier accounts.
• Ensure alignment of payment terms in SAP FI/MM.
• Provide month-end and year-end support for AP processes.
• Produce KPI reports and support ICCL reporting.

Skills

Fluent English

Education

Degree or diploma in Accounting, Finance, Business Administration or related

Tools

SAP FI/MM

Automation skills

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Senior Coordinator Account Payable (Contract)

The Accounts Payable Control Tower Coordinator oversees and coordinates Accounts Payable and payment activities across the Region, QSC and GCC.

The role ensures accurate invoice processing, compliant and timely payments, effective issue resolution, KPI achievement, internal-control compliance and continuous process improvement.

2. Function and duties:

Main Tasks

Accounts Payable and invoice control:

Monitor the end-to-end AP process from invoice receipt, validation, approval and posting through to payment.

Track invoice volumes, ageing, blocked invoices, processing status, exceptions and payment deadlines.

Coordinate resolution of PO mismatches, missing approvals, missing goods receipts, tax discrepancies, duplicate invoices and non-PO invoice issues.

Monitor vendor disputes, including invoice discrepancies, short payments, credit notes and supplier-account differences.

Monitor vendor rebates, including eligibility, calculation, credit-note receipt, settlement, posting and reconciliation.

Ensure alignment of payment terms between SAP FI and SAP MM.

Monitor aged work orders outstanding for more than 12 months and work orders processed through statement billing, including ZSTAT.

Support supplier-account reconciliations and month-end and year-end activities.

Payment Management:

Review and plan actions to achieve the agreed Days Payable Outstanding (DPO) target.

Monitor payment proposals, payment runs, payment schedules and payment status.

Ensure payments are not made earlier than required and prevent duplicate or double payments.

Identify and resolve payment blocks, rejected or returned payments, failed payment files and overdue invoices.

Verify supplier, bank details, currency, amount, payment terms and value date before payment.

Coordinate urgent, manual and exceptional payments in accordance with approval requirements.

Monitor supplier payment queries and escalation of suspected fraud, unusual activity or control breaches.

ICCL & Reporting:

Monitor BA Ventus dashboards, management reports and action trackers for the Region, QSC and GCC.

KPI reports covering DPO, invoice ageing, blocked invoices, payment performance, disputes, rebates, interface errors, suspense accounts and aged work orders.

Monitor to ensure complete AP ICCL reporting to evaluation accurately and on time.

Monitor, investigate, reconcile and clear suspense accounts.

Analyse trends, identify root causes, elevate risks and track corrective actions to completion.

Support standardisation, automation and continuous improvement of AP processes and reporting.

Maintain supporting evidence for internal controls, audits and management reviews.

Other Matters:

Any other projects / tasks assigned by the superior

Conduct sharing/ training of Accounts Payable function to others

3. Qualifications and Technical Job Requirements:

Degree or diploma in Accounting, Finance, Business Administration or a related discipline.

Minimum 2-3 years in finance/ accounts payable related experience

Experience in Accounts Payable, Procure-to-Pay, payment operations or Finance Shared Services.

Knowledge of SAP FI/MM, FIS, payment controls, vendor master data and reconciliations.

Experience with KPI monitoring, internal controls and management reporting.

Knowledge in SAP system/ Accounting software preferred/Automations skill

Fluent in both oral and written English

Shipping/Transportation/logistic industry experience will be a plus