Senior Administrative Specialist, Facilities Operations

Intel; George Town; On-site; MYR 50,000 - 89,000; Full time

Job summary

Intel in Malaysia, Penang, is seeking an Administrative Assistant to support the APTM Facilities Operations team. You will manage calendars, coordinate meetings, organize events, and prepare reports and correspondence to enable smooth daily operations.

You will also assist with hiring logistics, travel arrangements, procurement, and document handling, ensuring confidentiality and accuracy in a fast-paced environment.

Qualifications

• Diploma in administrative or relevant certification with extensive admin experience.
• Proficiency in Microsoft Office Suite and Outlook.
• Experience managing calendars, travel arrangements, and expense reporting.

Responsibilities

• Manage calendars, schedule appointments, and prevent conflicts to ensure efficient time management.
• Coordinate and maintain conference room bookings, and plan internal events and team-building activities.
• Support hiring activities such as opening requisitions, coordinating interviews, onboarding logistics, and updating organizational information.
• Prepare communications such as memos, emails, invoices, and reports, while maintaining filing systems for organized documentation.
• Provide real-time scheduling support, leadership events, travel arrangements and expense submission for leaders.
• Monitor office supply inventory, anticipate needs, and manage procurement processes to maintain workplace readiness.
• Generate reports and presentations, organize and edit documents, and support project-related activities as needed.
• Serve as an information resource for policies, procedures, and organizational updates.
• Navigate dynamic environments with changing priorities and timelines while maintaining discretion.

Skills

Calendar management

Meeting coordination

Event planning

Travel arrangements

Expense reporting

Administrative support

Communication skills

Office productivity tools

Education

Diploma in administrative

15+ years of admin experience

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Job description

Intel in Malaysia, Penang, is seeking an Administrative Assistant to support the APTM Facilities Operations team. You will manage calendars, coordinate meetings, organize events, and prepare reports and correspondence to enable smooth daily operations.

You will also assist with hiring logistics, travel arrangements, procurement, and document handling, ensuring confidentiality and accuracy in a fast-paced environment.