APTM Facilities Operations Senior Administrative Assistant

Intel; George Town; On-site; MYR 50,000 - 89,000; Full time

Job summary

Intel in Malaysia, Penang, is seeking an Administrative Assistant to support the APTM Facilities Operations team. You will manage calendars, coordinate meetings, organize events, and prepare reports and correspondence to enable smooth daily operations.

You will also assist with hiring logistics, travel arrangements, procurement, and document handling, ensuring confidentiality and accuracy in a fast-paced environment.

Qualifications

• Diploma in administrative or relevant certification with extensive admin experience.
• Proficiency in Microsoft Office Suite and Outlook.
• Experience managing calendars, travel arrangements, and expense reporting.

Responsibilities

• Manage calendars, schedule appointments, and prevent conflicts to ensure efficient time management.
• Coordinate and maintain conference room bookings, and plan internal events and team-building activities.
• Support hiring activities such as opening requisitions, coordinating interviews, onboarding logistics, and updating organizational information.
• Prepare communications such as memos, emails, invoices, and reports, while maintaining filing systems for organized documentation.
• Provide real-time scheduling support, leadership events, travel arrangements and expense submission for leaders.
• Monitor office supply inventory, anticipate needs, and manage procurement processes to maintain workplace readiness.
• Generate reports and presentations, organize and edit documents, and support project-related activities as needed.
• Serve as an information resource for policies, procedures, and organizational updates.
• Navigate dynamic environments with changing priorities and timelines while maintaining discretion.

Skills

Calendar management

Meeting coordination

Event planning

Travel arrangements

Expense reporting

Administrative support

Communication skills

Office productivity tools

Education

Diploma in administrative

15+ years of admin experience

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Job description

The Role and Impact

As an Administrative Assistant for APTM Facilities Operations organization, you will play a critical role in ensuring the smooth operation of daily activities for individuals and teams within Intel. Your day-to-day responsibilities will include managing calendars, coordinating meetings, organizing events, and preparing reports and correspondence. By enabling efficient operations and supporting various organizational needs, you will contribute to Intel's ongoing success.

Job Details

Job Description:

Business group

You will be part of Intel Foundry APTM Facilities Operations team, which focuses on creating a productive and seamless work environment for employees. This group supports Intel's broader mission by ensuring the efficient execution of administrative and operational tasks that drive collaboration and organizational effectiveness.

Key Responsibilities

• Manage calendars, schedule appointments, and prevent conflicts to ensure efficient time management.
• Coordinate and maintain conference room bookings, as well as plan and execute internal events such as offsite meetings and team-building activities.
• Support hiring activities such as opening requisitions, coordinating interviews, onboarding logistics, and updating organizational information.
• Prepare communications, such as memos, emails, invoices, and reports, while maintaining filing systems for organized documentation.
• Provide real-time scheduling support, leadership events, FTF sessions, executive visits, handle travel arrangements and expense submission for leader.
• Monitor office supply inventory, anticipate needs, and manage procurement processes to maintain workplace readiness.
• Generate reports and presentations, organize and edit documents, and support project-related activities as needed.
• Serve as an information resource and communication channel for policies, procedures, and organizational updates.
• Effectively navigate dynamic and fast-paced environments where priorities, timelines, and requirements may evolve rapidly.
• Maintain composure, confidentiality, and attention to detail in situations requiring discretion, rapid response, and effective problem-solving.

Qualifications

Minimum Qualifications

• Diploma in administrative or relevant certification with a minimum of 15 years or more administrative assistant work experience.
• Proficiency in office productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience managing calendars, coordinating travel arrangements, and handling expense reporting processes.
• Demonstrated ability to organize meetings, events, and conference room schedules effectively.

Preferred Qualifications

• Proven ability to handle high-pressure situations and adapt to changing priorities with professionalism.
• Strong communication skills, including the ability to draft, edit, and present reports and written documentation.
• Detail-oriented approach to managing schedules, logistics, and organizational processes.

Your contributions will help us foster collaboration across teams, enabling Intel to continue driving innovation and maintaining excellence in our operations.

Job Type

Experienced Hire

Shift

Shift 1 (Malaysia)

Primary Location

Malaysia, Penang

Posting Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation or any other characteristic protected by local law, regulation, or ordinance.

Position of Trust

N/A

Work Model for this Role

This role will require an on-site presence. Job posting details (such as work model, location or time type) are subject to change.

ADDITIONAL INFORMATION: Intel is committed to Responsible Business Alliance (RBA) compliance and ethical hiring practices. We do not charge any fees during our hiring process. Candidates should never be required to pay recruitment fees, medical examination fees, or any other charges as a condition of employment. If you are asked to pay any fees during our hiring process, please report this immediately to your recruiter.