Administrative Support & Office Coordination Specialist

Applied Materials, Inc.; Seberang Perai; On-site; MYR 27,000 - 42,000; Full time

Job summary

Applied Materials, Inc. in Penang, Malaysia, is seeking a detail-oriented administrative assistant to support daily operations.

You will type letters, memos, and reports, screen calls, manage calendars, and coordinate meetings and travel with the Corporate Travel department. The role requires excellent organization, strong communication skills, and the ability to handle multiple tasks in a fast-paced environment.

Qualifications

• Types letters, memos, reports and presentation material using appropriate software.
• Screens phone calls, records messages, and forwards calls to appropriate person/department.
• Sets up meetings, video conferences, and conference calls on/off-site as needed
• Maintains individual calendars (electronic) as needed for appointments and meetings.
• Receives, organizes, and distributes daily mail and ensures timely mailing of department correspondence.
• Makes travel arrangements, via the Corporate Travel department.
• Performs other clerical or administrative duties as needed; may assist manager in miscellaneous activities in support of projects and/or Human Resources processes.

Responsibilities

• Types letters, memos, reports and presentation material using appropriate software. Composes correspondence as required.
• Screens phone calls, records messages, and forwards calls to appropriate person/department.
• Sets up meetings, video conferences, and conference calls on/off-site as needed
• Maintains individual calendars (electronic) as needed for appointments and meetings.
• Receives, organizes, and distributes daily mail and ensures timely mailing of department correspondence.
• Makes travel arrangements, via the Corporate Travel department.
• Performs other clerical or administrative duties as needed; may assist manager in miscellaneous activities in support of projects and/or Human Resources processes.

Skills

Typing skills

Phone screening

Calendar management

Tools

MS Office

Job description

Applied Materials, Inc. in Penang, Malaysia, is seeking a detail-oriented administrative assistant to support daily operations.

You will type letters, memos, and reports, screen calls, manage calendars, and coordinate meetings and travel with the Corporate Travel department. The role requires excellent organization, strong communication skills, and the ability to handle multiple tasks in a fast-paced environment.