Oil & Gas Maintenance Admin & Records Specialist

ELSA; Johor; On-site; MYR 56,000 - 78,000; Full time

Job summary

ELSA in Johor, Malaysia is seeking a Technical Clerk / Admin contract role to provide administrative and documentation support to the maintenance team. You will maintain records, track work orders via SAP PM, assist with scheduling, reporting, and reliability data, and ensure compliance with safety and audit standards.

The ideal candidate has a Diploma or equivalent in a related field, 5+ years' experience, and proficiency in MS Office.

Qualifications

• Diploma or equivalent qualification is required.
• Minimum five (5) years of experience.
• Experience with SAP ECC6 is required; familiarity with GEP SMART is an advantage.
• Proficient in Microsoft Office, particularly MS Word, Excel, and PowerPoint.
• Experience in invoice processing, claims, payment documentation, and related administrative processes.
• Basic understanding of maintenance workflows, preferably within an industrial, plant, or Oil & Gas environment.
• Experience working with Management, Finance, Technical Teams, COMPANY personnel, and Contractors.
• Strong attention to detail and ability to handle cost-related and technical documentation.

Responsibilities

• Provide administrative and documentation support to the maintenance team, including managing technical documents, reports, maintenance records, and work orders.
• Maintain accurate records and data for preventive and corrective maintenance activities, including work order tracking through SAP PM.
• Support day-to-day maintenance operations by assisting with activity scheduling, report preparation, performance tracking, and reliability data compilation.
• Coordinate document submissions and ensure maintenance records and technical documentation comply with company standards, safety requirements, and audit expectations.
• Process and manage invoices, claims, payment documentation, and other relevant supporting documents.
• Coordinate with Management, Finance, Technical Teams, COMPANY personnel, and Contractors to ensure timely submission and proper documentation flow.
• Support engineers and contractors with accurate record-keeping and information management.
• Ensure all cost-related and technical documentation is accurate, complete, and properly maintained.
• Handle confidential company information and documentation with a high level of integrity and discretion.

Skills

Attention to detail

Organizational skills

Documentation skills

Coordination

Integrity

Confidentiality

Time management under deadlines

Education

Diploma or equivalent qualification in Business Administration, Technical Administration, Engineering, or a related field

Tools

SAP ECC6

GEP SMART

MS Word

MS Excel

MS PowerPoint

Job description

ELSA in Johor, Malaysia is seeking a Technical Clerk / Admin contract role to provide administrative and documentation support to the maintenance team. You will maintain records, track work orders via SAP PM, assist with scheduling, reporting, and reliability data, and ensure compliance with safety and audit standards.

The ideal candidate has a Diploma or equivalent in a related field, 5+ years' experience, and proficiency in MS Office.