Maintenance Documentation & Records Administrator

Elsa Talent; Johor; On-site; MYR 61,000 - 100,000; Full time

Job summary

Elsa Talent is seeking a diligent Administrative & Documentation Support Specialist to assist the maintenance team in Johor. You will manage technical documents, reports, maintenance records, and work orders, ensuring accuracy and compliance.

You will collaborate with Management, Finance, Technical Teams, and Contractors to ensure timely submissions, proper documentation flow, and robust record-keeping for audits and safety standards.

Qualifications

• Strong attention to detail and meticulous record-keeping.
• Excellent organizational and coordination skills.
• Experience in maintaining maintenance or industrial documentation.
• Proficiency with MS Word, Excel, and PowerPoint.
• Experience with invoice processing and payment documentation.
• Basic understanding of maintenance workflows in industrial environments.
• Experience collaborating with Management, Finance, Technical Teams, and Contractors.
• Ability to work under pressure and meet deadlines.
• Commitment to confidentiality and integrity in handling documents.

Responsibilities

• Provide administrative and documentation support to the maintenance team, including managing technical documents, reports, maintenance records, and work orders.
• Maintain accurate records and data for preventive and corrective maintenance activities, including work order tracking through SAP PM.
• Support day-to-day maintenance operations by assisting with activity scheduling, report preparation, performance tracking, and reliability data compilation.
• Coordinate document submissions and ensure maintenance records and technical documentation comply with company standards, safety requirements, and audit expectations.
• Process and manage invoices, claims, payment documentation, and other relevant supporting documents.
• Coordinate with Management, Finance, Technical Teams, COMPANY personnel, and Contractors to ensure timely submission and proper documentation flow.
• Support engineers and contractors with accurate record-keeping and information management.
• Ensure all cost-related and technical documentation is accurate, complete, and properly maintained.
• Handle confidential company information and documentation with a high level of integrity and discretion.

Skills

Attention to detail

Organization

Documentation

Communication

Education

Diploma or equivalent qualification in Business Administration/Technical Administration/Engineering

Tools

SAP ECC6

GEP SMART

Microsoft Office

Job description

Elsa Talent is seeking a diligent Administrative & Documentation Support Specialist to assist the maintenance team in Johor. You will manage technical documents, reports, maintenance records, and work orders, ensuring accuracy and compliance.

You will collaborate with Management, Finance, Technical Teams, and Contractors to ensure timely submissions, proper documentation flow, and robust record-keeping for audits and safety standards.