Senior Administration, Asset & Facilities Manager

Private Advertiser; Johor; On-site; MYR 45,000 - 61,000; Full time

Job summary

Private Advertiser is seeking an experienced administrator to manage and maintain company assets and facilities in Johor. The role covers asset registers, licensing coordination, procurement, and office services.

You will support events, hostels, and daily administrative tasks to ensure smooth operations. The ideal candidate has a diploma or degree in business administration or management, with 5+ years in similar roles, proficient in Microsoft Office, and capable of independent multi-tasking in

Qualifications

• Diploma or Degree in Business Administration, Management, or a related field.
• Minimum 5 years of relevant administrative experience, preferably in the construction, engineering or data centre industry.
• Familiar with company asset management, licensing/permit applications, office facilities and vendor management.
• Experience dealing with government authorities, contractors and external service providers will be an advantage.
• Strong organisational, coordination and documentation skills.
• Proficient in Microsoft Office, particularly Excel and Word.
• Good communication and interpersonal skills.
• Able to work independently, manage multiple tasks and meet deadlines.
• Mandarin proficiency is an added advantage for communication with overseas clients

Responsibilities

• Manage and maintain company assets, including office equipment, furniture, IT-related assets, vehicles and other company properties.
• Maintain accurate asset registers, records, tagging, stock movement and asset disposal documentation.
• Coordinate company licensing and permit applications/renewals with relevant government authorities and regulatory bodies.
• Monitor licence and permit expiry dates and ensure timely renewal to maintain regulatory compliance.
• Manage stationery and office supplies, including procurement, inventory control and distribution.
• Coordinate office facility maintenance, including electrical, air-conditioning, plumbing, cleaning, security and general repairs.
• Manage hostel/accommodation, including room allocation, occupancy records, check-in/check-out, key management and employee accommodation arrangements. Monitor hostel occupancy and optimise accommodation utilisation and costs.
• Support events and activities, including venue arrangement, catering, logistics, invitations, materials and on-site coordination.
• Provide administrative support for company meetings, management activities and internal functions.
• Maintain proper filing and documentation of administrative records, contracts, licences, quotations and service agreements.
• Assist with office relocation, renovation, setup and project/site administrative arrangements when required.
• Support project/site offices with administrative requirements where necessary.
• Perform other administrative and ad-hoc duties assigned by management.

Skills

Microsoft Office

Organisational skills

Communication skills

Education

Diploma or Degree in Business Administration/Management

Tools

Asset management software

Job description

Private Advertiser is seeking an experienced administrator to manage and maintain company assets and facilities in Johor. The role covers asset registers, licensing coordination, procurement, and office services.

You will support events, hostels, and daily administrative tasks to ensure smooth operations. The ideal candidate has a diploma or degree in business administration or management, with 5+ years in similar roles, proficient in Microsoft Office, and capable of independent multi-tasking in