Data Centre Admin & Operations Leader

Good Job Creations (Singapore) Pte Ltd; Johor; On-site; MYR 60,000 - 90,000; Full time

Job summary

Good Job Creations (Singapore) Pte Ltd is seeking an experienced Admin/Facilities Manager to oversee day-to-day site administration at a Johor, Malaysia location. You will manage office operations, procurement, and documentation while coordinating with engineering for maintenance and safety compliance.

The role requires 5+ years in administration or facilities management, with knowledge of Malaysian regulations and strong MS Office and CMMS/ERP proficiency.

Qualifications

• Bachelor's degree or Diploma in Business Administration, Facilities Management, Property Management, or related discipline.
• Minimum 5 years in admin/facilities/building/property administration; data centre or industrial facility experience is a plus.
• Candidates with Building/Facilities/Property Administration leadership roles are encouraged to apply.
• Knowledge of contractor coordination, PPM scheduling, statutory compliance, and permit management.
• Familiarity with site access control, visitor management, and physical security procedures.
• Experience with vendor management, procurement admin, and site-level budget tracking.
• Understanding of Malaysian Employment Act, EPF, SOCSO, EIS and local authority regulations.
• Proficient in MS Office; knowledge of CMMS/ERP tools is an advantage.
• Excellent written and verbal English and Bahasa Malaysia; Mandarin is an advantage.
• Able to work in a 24/7 operation with shift-based engineering and operations teams.

Responsibilities

• Oversee day-to-day site administration including office management, facilities upkeep, procurement of consumables and supplies, and coordination of site services.
• Manage and maintain all site documentation including equipment registers, maintenance logs, audit trails, SOPs, and records management systems.
• Coordinate planned preventive maintenance schedules, calibration records, inspection certificates, and statutory documentation with the engineering team.
• Administer the Permit to Work documentation process, ensuring proper authorisation and filing.
• Maintain and update the site asset register, tracking inventory, warranty records, and lifecycle documentation.
• Manage vendor and contractor administrative requirements end-to-end including NDA processing and access badges.
• Coordinate and process visitor access requests, contractor registrations, and escort arrangements per security policies.
• Maintain visitor/contractor logs, access card inventory, and CCTV/access control records with security.
• Support procurement for site consumables, spare parts, and facilities supplies; raise POs and process invoices.
• Coordinate regulatory and compliance submissions including permits, fire safety, environmental records, and renewals.
• Liaise with government bodies for permits, licences, inspections, and statutory submissions.
• Ensure operations adhere to Malaysian statutory requirements; assist audits.
• Manage timesheets and attendance for site operations employees; align with payroll.
• Support onboarding/offboarding of site personnel; provide induction scheduling.
• Serve as on-site HR contact for leave, claims and general queries; liaise with corporate HR on training and employee relations.
• Maintain up-to-date employee records in compliance with Act, EPF, SOCSO, EIS.
• Organise site meetings, town halls, customer visits; manage communications and visitor logistics.
• Coordinate scheduling for planned maintenance windows, third-party audits, and customer walkthroughs.

Skills

Contractor coordination

Documentation management

Budget tracking

Site access control

Report writing

MS Office

Education

Bachelor's degree or Diploma in Business Administration, Facilities Management, Property Management, or related

Tools

CMMS

ERP systems

Microsoft Excel

Document management systems

Job description

Good Job Creations (Singapore) Pte Ltd is seeking an experienced Admin/Facilities Manager to oversee day-to-day site administration at a Johor, Malaysia location. You will manage office operations, procurement, and documentation while coordinating with engineering for maintenance and safety compliance.

The role requires 5+ years in administration or facilities management, with knowledge of Malaysian regulations and strong MS Office and CMMS/ERP proficiency.