Senior Admin Executive | Admin Executive

F&V Marketing Supply Sdn Bhd; Petaling Jaya; On-site; MYR 36,000 - 60,000; Full time

Job summary

F&V Marketing Supply Sdn Bhd in Malaysia is seeking a Senior Admin Executive to provide efficient administrative support, coordinate exhibitions and events, and manage export documentation and international logistics.

You will handle data entry, filing, orders, stock coordination, and reporting, while maintaining accuracy and strong communication with teams. Fresh graduates welcome; 2 years’ experience preferred, and willingness to work weekends for exhibitions.

Qualifications

• Minimum 2 years of experience in administration, coordination, or office support.
• Fresh graduates are welcome to apply.
• Well-organized with good attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Experience with export documentation, freight coordination, or international logistics is an advantage.

Responsibilities

• Manage daily administrative duties including data entry, document filing, and maintaining records.
• Attend to customer enquiries and channel to relevant department as needed.
• Provide administrative coordination to sales, marketing, and supply chain teams including order processing and stock coordination.
• Monitor office supplies and assist in overall office administration.
• Support in coordinating company activities, meetings, and exhibitions.
• Assist in on-site administration of company exhibitions, including weekend participation when required.
• Coordinate international freight and transport arrangements with freight forwarders and service providers.

Skills

Data entry

Document filing

Customer inquiries

Microsoft Office

Communication

Tools

Microsoft Office Suite

Job description

Senior Admin Executive | Admin Executive

F&V Marketing Supply is looking for a full-time Administrative Executive to join our growing team. The role provides efficient administrative support, coordinates company exhibitions and events, and manages export documentation and international logistics arrangements. This is an administrative and coordination role with no direct sales responsibilities.

Key responsibilities

Manage daily administrative duties including data entry, document filing, and maintaining proper records

Attend to customer enquiries, respond directly where appropriate, or channel them to the relevant department

Provide administrative coordination to the sales, marketing, and supply chain teams, including order processing, stock coordination, and basic reporting

Monitor office supplies, coordinate equipment usage, and support overall office administration

Assist in coordinating company activities, meetings and exhibitions

Support the preparation and on-site administration of company exhibitions, including weekend participation when required

Coordinate international freight and transport arrangements with freight forwarders and service providers, including shipment bookings and container requirements

Prepare, check, and submit export and shipping documents, including commercial invoices, packing lists, shipping instructions, certificates of origin, and other documents required for customs clearance

Track shipment schedules and follow up with internal teams, freight forwarders, and transport providers to ensure cargo and documents are ready on time

Support the team with general administrative and ad-hoc tasks as assigned

About you

Minimum 2 years of experience in administration, coordination, or office support roles

Fresh graduates are welcome to apply

Well-organized with good attention to detail and accuracy

Strong communication and interpersonal skills

Familiar with Microsoft Office applications such as Word, Excel, and PowerPoint

Able to work independently while also collaborating effectively within a team

Positive attitude, responsible, and eager to learn and grow

Experience or familiarity with export documentation, freight coordination, or international logistics is an advantage

Willing and able to support company exhibitions, including weekend assignments when required

Able to work under minimum supervision