SENIOR ADMIN EXECUTIVE

SCK Automation; Seberang Perai; On-site; MYR 56,000 - 89,000; Full time

Job summary

SCK Automation in Malaysia is seeking a capable Admin Supervisor to plan, assign, and monitor the team's workload and priorities while coaching staff.

You will coordinate with Sales Administration, Purchasing, Sales, Store, Logistics, and Finance to ensure accurate records, timely reports, and compliance with SOPs.

The ideal candidate will have 3–5 years in administration or a similar supervisory role, strong Excel and Word skills, and the ability to work independently and meet deadlines.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, Supply Chain, Purchasing, or a related field.
• Minimum 3–5 years of relevant experience in administration, sales administration, purchasing, or a similar supervisory role.
• Good communication and interpersonal skills.
• Able to work independently, manage multiple priorities, and meet deadlines.
• Prefer English, Mandarin, and Bahasa Malaysia.
• Proficient in Microsoft Office, especially Excel and Word.
• Experience with SQL Accounting System or similar accounting/inventory/sales order systems is a plus.

Responsibilities

• Plan, assign and monitor the team's workload and priorities.
• Provide guidance, coaching, and support to team members.
• Monitor staff performance and ensure departmental SOPs are achieved.
• Conduct regular team meetings and follow up on outstanding issues.
• Promote teamwork, accountability, discipline, and good communication within the department.
• Develop, implement, and maintain effective administrative procedures and work processes.
• Ensure compliance with company policies, procedures, and approval requirements.
• Identify operational gaps and implement improvements to increase efficiency and reduce errors.
• Monitor documentation accuracy and ensure proper controls are in place.
• Maintain confidentiality of company, customer, supplier, pricing, and commercial information.
• Act as the key coordination point between Sales Administration, Purchasing, Sales, Store, Logistics, Finance, and Management.
• Prepare regular departmental reports, including sales administration, purchasing, outstanding orders, supplier matters, and other operational reports as required.
• Provide management with updates on significant issues, delays, purchasing concerns, and operational risks.
• Monitor and follow up on outstanding matters to ensure timely resolution.

Skills

Team leadership

Coaching

Communication

Interpersonal skills

English

Mandarin

Bahasa Malaysia

Education

Diploma/Bachelor in Business Administration

Diploma/Bachelor in Management

Diploma/Bachelor in Supply Chain

Diploma/Bachelor in Purchasing

Tools

Microsoft Office

Excel

Word

SQL Accounting System

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Plan, assign, and monitor the team's workload and priorities.

Provide guidance, coaching, and support to team members.

Monitor staff performance and ensure departmental SOPs are achieved.

Conduct regular team meetings and follow up on outstanding issues.

Promote teamwork, accountability, discipline, and good communication within the department.

Develop, implement, and maintain effective administrative procedures and work processes.

Ensure compliance with company policies, procedures, and approval requirements.

Identify operational gaps and implement improvements to increase efficiency and reduce errors.

Monitor documentation accuracy and ensure proper controls are in place.

Maintain confidentiality of company, customer, supplier, pricing, and commercial information.

Act as the key coordination point between Sales Administration, Purchasing, Sales, Store, Logistics, Finance, and Management.

Prepare regular departmental reports, including sales administration, purchasing, outstanding orders, supplier matters, and other operational reports as required.

Provide management with updates on significant issues, delays, purchasing concerns, and operational risks.

Monitor and follow up on outstanding matters to ensure timely resolution.

Job Requirement:

Preferable Languages: English, Mandarin and Bahasa Malaysia

Good knowledge of Microsoft Office, particularly Excel and Word.

Experienced in SQL Accounting System, accounting, inventory, or sales order management systems is added advantage.

Diploma or Bachelor's Degree in Business Administration, Management, Supply Chain, Purchasing, or a related field.

Minimum 3–5 years of relevant experience in administration, sales administration, purchasing, or a similar supervisory role.

Good communication and interpersonal skills.

Able to work independently, manage multiple priorities, and meet deadlines.