Sales Admin Executive

V-Series International Sdn Bhd; Shah Alam; On-site; MYR 36,000 - 48,000; Full time

Job summary

V-Series International Sdn Bhd is seeking a capable Sales Administrator to support the Sales Team and Management. You will prepare quotations, sales orders and related documents, coordinating with Project, Procurement and Finance to ensure smooth order fulfillment.

Responsibilities include maintaining customer data, tracking orders, handling inquiries, and generating reports. A Diploma or Bachelor’s degree in Business, Sales or Marketing is required, with 1–2 years of related experience

Qualifications

• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Strong organizational, administrative and multitasking skills.
• Excellent English communication and interpersonal abilities.

Responsibilities

• Provide administrative and operational support to the Sales Team and Management.
• Prepare and process quotations, sales orders, and related documents promptly.
• Coordinate with Project, Procurement, Finance and other departments to ensure order fulfillment.
• Maintain accurate sales records, customer databases, and documentation.
• Monitor project and order progress and follow up with internal teams.
• Handle customer inquiries via phone, email, or other channels professionally.
• Assist in resolving order-related issues and provide customer service throughout sales process.
• Prepare sales reports, project updates, and other administrative reports as required.
• Support the sales team in achieving departmental objectives and customer satisfaction.
• Perform any other duties assigned by Management.

Skills

Microsoft Office proficiency (Excel, 1

Education

Diploma or Bachelor’s Degree in Business Administration, Sales, Marketing, or related field

Tools

Excel

Word

Outlook

Job description

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• Provide administrative and operational support to the Sales Team and Management.
• Prepare and process quotations, sales orders, and other related sales documents accurately and promptly.
• Coordinate with the Project, Procurement, Finance, and other relevant departments to ensure smooth order fulfillment and project execution.
• Maintain accurate sales records, customer databases, and documentation for efficient tracking and reference.
• Monitor project and order progress, following up with internal teams to ensure timely completion and delivery.
• Handle customer inquiries and requests via phone, email, or other communication channels in a professional and timely manner.
• Assist in resolving order-related issues and provide excellent customer service throughout the sales process.
• Prepare sales reports, project updates, and other administrative reports as required.
• Support the sales team in achieving departmental objectives and customer satisfaction goals.
• Perform any other duties and responsibilities assigned by Management from time to time.

Job Requirements:

• Diploma or Bachelor's Degree in Business Administration, Sales, Marketing, or a related field.
• Minimum 1-2 years of experience in Sales Administration, Order Processing, Customer Service, or a similar role. Fresh graduates with relevant internship experience are encouraged to apply.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Strong organizational, administrative, and multitasking skills with attention to detail.
• Good communication and interpersonal skills, with proficiency in English.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Capable of prioritizing tasks, meeting deadlines, and performing well in a fast-paced environment.
• Positive attitude, proactive mindset, and willingness to learn.