Senior Admin Executive

Career Horizons; Kulim; Sur place; MYR 30 000 - 50 000; Plein temps

Résumé du poste

Career Horizons is seeking an Administrative Manager to oversee daily administrative operations in a well‑established engineering environment in Malaysia. The role includes coordinating communications between departments, organizing meetings, and streamlining processes to boost productivity.

The ideal candidate will possess strong organizational and multitasking abilities, excellent communication, and proficiency with Microsoft Office.

Qualifications

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.
• Proficient in Microsoft Office and common office software.
• Detail-oriented with a focus on accuracy.

Responsabilités

• Oversee and manage daily administrative operations.
• Develop and implement administrative policies and procedures to improve efficiency.
• Coordinate and manage communication between various departments.
• Coordinate meetings, conferences, and events; prepare agendas and minutes.
• Assist in budget preparation, process invoices, and maintain financial records.
• Arrange travel for executives and staff and manage related logistics.
• Organize documents, records, and files; ensure retention policy compliance.

Connaissances

Organizational skills

Communication skills

MS Office proficiency

Attention to detail

Outils

Microsoft Office

Description du poste

Company overview

Our client is a well established engineering company that is leading in it industry.

Administrative Management

• Oversee and manage daily administrative operations.
• Develop and implement administrative policies and procedures to improve efficiency.
• Coordinate and manage communication between various departments.

Office Organization

• Ensure the organization and maintenance of office systems, supplies, and equipment.
• Streamline administrative processes to enhance productivity.

Communication

• Serve as a liaison between senior management and other staff members.
• Handle external communications, including emails, phone calls, and correspondence.

Meeting and Event Coordination

• Coordinate and schedule meetings, conferences, and events.
• Prepare agendas, take minutes, and distribute relevant documentation.

Financial Administration

• Assist in budget preparation and monitoring of expenses.
• Process invoices, maintain financial records, and handle petty cash.

Travel Arrangements

• Coordinate travel arrangements for executives and staff members.

Document Management

• Organize and maintain documents, records, and files.
• Ensure compliance with document retention policies.

Requirements to succeed

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficient in office software (e.g., Microsoft Office suite).
• Detail-oriented with a focus on accuracy.