Senior Account Executive (Accounts Payable & Accounts Receivable)

The Origin Foods Sdn Bhd; Selangor; On-site; MYR 72,000 - 108,000; Full time

Job summary

The Origin Foods Sdn Bhd is seeking a Senior Account Executive (Accounts Payable & Accounts Receivable) to join our finance team in Malaysia. You will manage supplier invoices, customer billings, collections, and support cash flow planning and internal controls.

The role requires strong accounting knowledge and attention to detail in a manufacturing/trading setting. You will perform three-way matching, monitor AP/AR aging, reconcile ledgers, and assist in month-end closing while ensuring

Job description

Senior Account Executive (Accounts Payable & Accounts Receivable)

To manage and oversee the day-to-day Accounts Payable (AP) and Accounts Receivable (AR) functions, ensuring accurate and timely processing of supplier payments, customer billings and collections. The role is also responsible for cash flow planning, credit control, trade financing, intercompany transactions, reconciliations, and month-end closing while maintaining strong internal controls and accurate financial records.

Key Responsibilities

Process and review supplier invoices, debit notes and credit notes to ensure accuracy, completeness and proper accounting treatment.

Perform three-way matching of Purchase Orders (PO), Goods Received Notes (GRN) and supplier invoices, where applicable.

Ensure supplier invoices are properly coded to the appropriate accounts, cost centres and accounting periods.

Monitor unrecorded liabilities and ensure appropriate accruals are recognised during month-end closing.

Reconcile supplier statements against AP records and follow up on discrepancies promptly.

Monitor AP aging and outstanding balances to ensure payments are made according to agreed credit terms.

2. Payment Processing & Payment Voucher Review

Act as the first checker for payment vouchers and payment documentation prepared by junior AP staff.

Verify supporting documents, payment details, bank information and approval requirements before payments are submitted for further approval.

Prepare and coordinate scheduled and ad-hoc payment runs in accordance with approved payment terms and company policies.

Ensure payments are accurately recorded and properly supported by documentation.

Follow up on rejected, unsuccessful or outstanding payments and resolve discrepancies with relevant parties.

3. Cash Flow & Banker’s Acceptance Management

Prepare and maintain daily and short-term cash flow forecasts relating to supplier payments and other operational requirements.

Coordinate with the Finance Manager/Assistant Manager on funding requirements and timing of major payments.

Plan and monitor utilisation of Banker’s Acceptance (BA) and other trade financing facilities based on cash flow requirements.

Maintain schedules of BA drawdowns, maturity dates, financing costs and repayment obligations.

Ensure sufficient funds are available for BA repayments upon maturity.

4. Accounts Receivable, Billing & Collections

Prepare and/or review sales invoices, debit notes and credit notes to ensure completeness and accuracy.

Ensure sales invoices are supported by approved Sales Orders, Delivery Orders and other relevant documentation.

Ensure transactions are recorded in the correct accounting period and in accordance with applicable accounting requirements.

Monitor customer collections and follow up actively on overdue accounts.

Prepare and issue customer Statements of Account (SOA) on a timely basis.

Review AR aging reports and highlight long-outstanding or potentially doubtful balances to management.

Coordinate with Sales and other relevant departments to resolve billing disputes and collection issues.

Reconcile customer accounts and investigate discrepancies or unidentified receipts.

5. Credit Control

Monitor customers' approved credit limits, credit terms and outstanding balances.

Identify customers exceeding approved credit limits or payment terms and elevate exceptions to management.

Support credit assessments for new and existing customers by reviewing available financial and credit information.

Assist in strengthening credit control procedures to minimise bad debt exposure and improve collection efficiency.

6. Month-End Closing & Reconciliation

Perform monthly AP and AR closing activities within the established closing timeline.

Reconcile AP and AR sub-ledgers to the General Ledger and investigate any differences.

Prepare relevant month-end schedules, including supplier aging and customer aging.

Ensure proper cut‑off for purchases, expenses, sales and receipts.

Assist in preparing audit schedules and supporting documents for internal and external audits.

Maintain accurate and up-to-date supplier and customer master data in the accounting system.

Verify supporting documents for new supplier/customer creation and amendments to existing master records.

Ensure changes to sensitive information, particularly bank account details and credit terms, are properly verified and authorised.

Maintain appropriate documentation and audit trails for master data changes.

8. Internal Controls & Process Improvement

Ensure AP and AR activities comply with the company's policies, approval matrix and internal control procedures.

Identify weaknesses, inefficiencies or repetitive manual processes within AP and AR workflows.

Recommend and implement process improvements to enhance efficiency, accuracy and internal controls.

Support automation, system enhancement and digitalisation initiatives relating to AP, AR, e-Invoice, collections and payment processing.

Assist in developing and maintaining accounting SOPs and process documentation.

Guide junior accounts staff and provide support on day-to-day operational issues.

Requirements

Diploma or Bachelor's Degree in Accounting, Finance or a related discipline.

Minimum 3-5 years of relevant accounting experience, preferably with hands-on exposure to both Accounts Payable and Accounts Receivable.

Experience in a manufacturing or trading environment will be an advantage.

Good understanding of AP, AR, payment processing, credit control, cash flow planning and month-end closing.

Familiar with accounting/ERP systems and proficient in Microsoft Excel.

Good communication skills with the ability to liaise effectively with suppliers, customers, bankers and internal departments.

Key Performance Indicators (KPIs)

Timely and accurate processing of supplier invoices and payments.

Timely issuance of customer invoices and collection of outstanding receivables.

Reduction in overdue customer and supplier balances.

Accuracy of AP and AR reconciliations with minimal unreconciled items.

Accuracy of cash flow forecasts and timely BA repayment.

Completion of AP and AR month-end closing within the established reporting timeline.

Minimal audit findings and strong compliance with internal controls.

The Origin Foods Sdn Bhd established since 1999, as a global leader in biotechnology-based health products, we are the leading Malaysia 4G Manufacturer, we implement Good Manufacturing Practice (GMP), Good Agriculture Practice (GAP), Good Laboratory Practice (GLP), Good Safety Practice (GSP) and HACCP Quality Management System to produce world­class health foods and health supplement as well as the Organic certified for Wheatgrass processing.

Besides product range, as a trustworthy manufacturer we value add with total solutions such as OEM Contract Manufacturing, Custom Formulation, Product Registration & Export Documentation, Branding & Packaging Design, Laboratory Testing and analysis.

Our strength is providing OEM and Contract manufacturing for health foods and nutraceutical supplements for domestic market and exporting to USA, Europe, China, Asean, Japan, Australia, and Middle East countries and African countries with International and domestic branding.

TOF has continued further expansion and develop 2 new manufacturing plants in year 2021 which will be fully utilized to producing traditional medicine & supplements and more series of health care product. Combining with new inventions in biotechnology, we aim to strike another level of brilliant results in future.

Your trusted Business Partner – We believe in Winning together.

The Origin Foods Sdn Bhd established since 1999, as a global leader in biotechnology-based health products, we are the leading Malaysia 4G Manufacturer, we implement Good Manufacturing Practice (GMP), Good Agriculture Practice (GAP), Good Laboratory Practice (GLP), Good Safety Practice (GSP) and HACCP Quality Management System to produce world­class health foods and health supplement as well as the Organic certified for Wheatgrass processing.

Besides product range, as a trustworthy manufacturer we value add with total solutions such as OEM Contract Manufacturing, Custom Formulation, Product Registration & Export Documentation, Branding & Packaging Design, Laboratory Testing and analysis.

Our strength is providing OEM and Contract manufacturing for health foods and nutraceutical supplements for domestic market and exporting to USA, Europe, China, Asean, Japan, Australia, and Middle East countries and African countries with International and domestic branding.

TOF has continued further expansion and develop 2 new manufacturing plants in year 2021 which will be fully utilized to producing traditional medicine & supplements and more series of health care product. Combining with new inventions in biotechnology, we aim to strike another level of brilliant results in future.

Your trusted Business Partner – We believe in Winning together.