Secretary

GPL Group of Companies; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

GPL Group of Companies in Malaysia is seeking a proactive Executive/Personal Assistant to provide high-level administrative and secretarial support to the director. The role requires handling confidential information in a fast-paced environment, arranging travel, visas, and handling maids' documentation.

You will manage the director’s schedule, coordinate meetings, and work closely with internal departments to ensure smooth communications from the director’s desk.

Qualifications

• Diploma or equivalent in secretarial/administrative field.
• Typically 3–5 years in a related role.
• Excellent verbal and written communication.
• Fluent in English and Chinese (Mandarin exposure).
• Strong organisational, administrative, time management, multitasking and interpersonal skills.

Responsibilities

• Provide high-level admin and secretarial support to the director.
• Maintain confidentiality in a fast-paced environment.
• Arrange travel (flights, hotels, visas) for director and family, including maids.
• Handle maids’ passports, work permits, and employment contracts.
• Manage director’s personal and professional schedule, meetings, and travel.
• Coordinate with internal departments for efficient communication from the director’s desk.
• Willing to take on ad hoc duties and weekend arrangements when needed.

Skills

Communication

Multitasking

Time management

Confidentiality

Initiative

Education

Diploma in secretarial or equivalent

Tools

Excel

Word

Job description

Provide a high level of administrative and secretarial support to the director.

Must be able to work in a fast-paced environment and maintain a high degree of confidentiality.

Able to book flights and hotel arrangements and apply for travel visas for the director and the whole family and the maids.

Able to handle and renew maids’ passports, work permits, employment contracts, etc.

Assist the director to handle house matters.

Able to make URGENT arrangements immediately and maintain flexibility to make arrangements during weekends at all times.

Manage the director's personal and professional schedule and make arrangements for appointments, meetings, conferences and travel.

Work closely with internal departments to achieve greater operational efficiency and to facilitate effective communication to and from the director's desk.

Other ad hoc duties will be added from time to time.

REQUIREMENTS

The candidate must possess at least a diploma in secretarial or an equivalent.

Preferably with 3-5 years of working experience in a related field.

Excellent verbal and written communication skills.

Fluent in English and Chinese, as we deal with Mandarin-speaking clients.

Excellent organising, communication, administrative, time management, multitasking, and interpersonal skills.

Excellent attention to detail, with the ability to maintain a high level of accuracy, confidentiality, and integrity at all times.

Ability to prioritise and reprioritise.

Ability to work under pressure and meet tight schedules and must be efficient.

Ability to thrive in a fast-paced and sometimes high-pressure environment.

Self-motivated with a willingness to take initiative and solve complex problems.

Good interpersonal and networking skills and able to work independently without much guidance.

Competent computer skills, especially Excel and Word.

Applicants must be willing to work in Solaris Mont Kiara and possess their own transportation.

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• What's your expected monthly basic salary?

GPL Group is a reputable management company that oversees multiple recreational sports clubs across Malaysia. As a service-oriented industry, we continuously strive to enhance our operations to ensure our customers' satisfaction.

With extensive experience in gaming management, GPL Group excels in various areas, including complete management and operational capabilities, customer service, food and beverage operations, transparency, accountability, budgeting, and cost control measures. Additionally, we specialize in concept development, design, and construction of club premises.

Currently, we manage elite clubs nationwide, leveraging our expertise and consulting experience to deliver exceptional services to prestigious local and international gaming establishments.

We take pride in our growth alongside our valued business partners throughout the years. Our commitment to excellence remains unwavering, and we continue to seek opportunities for improvement and expansion.

GPL Group is a reputable management company that oversees multiple recreational sports clubs across Malaysia. As a service-oriented industry, we continuously strive to enhance our operations to ensure our customers' satisfaction.

With extensive experience in gaming management, GPL Group excels in various areas, including complete management and operational capabilities, customer service, food and beverage operations, transparency, accountability, budgeting, and cost control measures. Additionally, we specialize in concept development, design, and construction of club premises.

Currently, we manage elite clubs nationwide, leveraging our expertise and consulting experience to deliver exceptional services to prestigious local and international gaming establishments.

We take pride in our growth alongside our valued business partners throughout the years. Our commitment to excellence remains unwavering, and we continue to seek opportunities for improvement and expansion.

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